Leadership Barometer 47 More Delegation

April 24, 2020

I work with leaders on a regular basis, and most of them wish they were better at delegating. I have yet to meet a person who believes delegating is a bad thing to do.

Granted, it is possible overdo the technique and get into trouble, just as one can overdo any good thing, but for most of us, we would be far more effective if we did more delegation rather than less.

The reason for not delegating stems from each person’s desire to have things done well. We want things to be done the way we would do them, and are afraid that some other person will not live up to the standards we have for ourselves.

The excuse often given is “it is much easier to just do it myself than to teach the other person to understand how I want it done and make sure he does it that way.” That thinking sounds like just being honest, but it is not a helpful way to think.

The fear is not just about getting the work done the “right” way. It is also a sociological fear that if we need to have the work redone, then we have made an enemy or at least have to do some coaching to calm the other person down.

The dread of having to deal with the consequences of a failed attempt and the rework involved is very real and makes us feel like the time is better spent just doing the job ourselves. That approach will also prevent the time pressure if there is an urgency to the task.

You cannot use the “Law of Leverage” to multiply your good influence in the world until you let go of the idea of perfection and grab onto the concept of “excellence by influence.”

By trusting other people to figure out the best way to do something and leaving them alone to do it “their way,” you unleash the power of creative thinking and initiative in other people. They will often surprise you by delivering work and solutions that are far better and arrive sooner than you would have done yourself.

To have subordinates perform as you wish, it is first important to ensure you have defined the desired outcome. Make sure they can recite the objective back to you before they go off to accomplish the task.

This is also a great time to verify they have the resources needed to accomplish the work. Many managers fail to provide the time, money, or other resources that will be needed to do the job and then become frustrated when an employee tries to improvise a sub-optimal solution.

A typical problem is that managers have a preconceived idea of what the ideal solution will resemble. When we see the result of the work done by a creative and turned-on individual, it just does not look like the solution we envisioned, so the “not invented here” syndrome takes over, and we send signals that the work is not good enough.

It is hard to admit that the solution we are presented with is, in many cases, a superior one. Here are some ideas that can help you lower this rejection reaction and be more accepting of the solutions others present.

1. Does it do the job?

In every task there are countless ways to achieve a result that actually does the job intended. When you see the work of another person, try to imagine that the solution you see is one of hundreds of alternatives, including the one you had in mind.

2. Did it help the other person grow?

Our job as managers and leaders is not only to get everything done according to some standard. Our primary purpose is to help people grow into their powerful best, which means putting higher value on what the person is learning than on the particular solution to a specific task. Even if the solution turns out to be flawed, it still is a success in terms of helping the person learn and grow.

3. Are you making a mountain out of a molehill?

We often get so intense about how things are being perceived by our own superiors that we lose sight of the bigger picture. By showing high trust and enabling more people to leverage their skills, you are going to be perceived very well, even if there is an occasional slip.

4. Who is the judge for which is the best solution?

Clearly if you have a preconceived idea of what the solution looks like, you are not in a position to be objective. You are already biased in the direction of your vision.

5. What kind of culture do you want?

To have an engaged group, you need to empower people by giving them tasks and trusting them to use their initiative and creativity to find their own solutions. If you want everything done “your way,” you will end up getting what most organizations typically do, which is roughly 30% of the discretionary effort that is available in the workforce. You end up with compliance rather than excellence.

6. What are you really risking?

When you stop and think about it, the risks involved are really quite small. Even if something does not work out, it will be of little consequence in a week or two. The risk is even lower if people are becoming more engaged in the work and more skilled over time through trial and error.

7. What is the best for you?

Realizing that you have a choice to micromanage or not and choosing to be an empowering rather than stifling manager lets you sleep a lot better at night. That is a huge advantage and well worth having to endure a serviceable solution that is not exactly what you had in mind.

The benefits of good delegation are well documented. Few people would vote for less delegation by any manager, so why not learn to set good objectives and trust people to come up with good solutions? You will find it is not as hard as you imagine, and your overall performance will go up dramatically as you leverage resources better.

Bob Whipple, MBA, CPLP, is a consultant, trainer, speaker, and author in the areas of leadership and trust. He is the author of: The Trust Factor: Advanced Leadership for Professionals, Understanding E-Body Language: Building Trust Online, and Leading with Trust is Like Sailing Downwind. Bob has many years as a senior executive with a Fortune 500 Company and with non-profit organizations


Who Can I Trust?

August 19, 2012

Imagine you have just been parachuted into a new area or organization where you do not yet know the people. All of us have been in that situation more than once in our lives. You recognize that first impressions are incredibly important and want to start off on the right foot. Of course, you introduce yourself and immediately try to get to know your new working buddies.

There is an interesting dynamic that goes on for the first few days upon entering a new organization. You are sizing up people, and they are evaluating you. Actually, behavioral scientists say the first few moments when meeting another person are incredibly important in terms of establishing the starting point for each relationship.

In his book, Blink, Malcolm Gladwell refers to a phenomenon he calls “thin slicing.” He contends that human beings have a knack of sizing up other people in only 2-3 seconds, and that impression has a lot to do with how well the relationship proceeds. Of course, it is the consistent behaviors over time that ultimately determines the level of trust between people, but the rate of development is hugely impacted by the first impression.

So you are in your new environment. You recognize that some of these people will become your close confidants while others will be held at arm’s length and never fully trusted. How can you know quickly who can be trusted? Is that even important to do? I believe it is critical to identify the following seven factors as soon as possible:

1. Genuine or phony? – Does this person ring true as a person of high integrity, or is he/she a blowhard who will say things for effect?

2. Smart or Dumb? – Is the person capable of operating effectively in the working world, or is he/she bluffing along without the skills needed to be effective?

3. Friendly or Aloof? – It is easy to spot someone who is genuinely interested in you versus someone who just talks a good game.

4. Trustworthy or Shaky? – To gauge trustworthiness, be alert for eye contact. Either too little or too much eye contact can be a problem. The normal level of eye contact to be viewed as trustworthy is about 70%.

5. Consistent or Flighty? – This aspect is difficult to judge quickly. Obviously time will tell if this person is good at follow-up, but you can quickly judge the intent to be consistent. That is a starting point for some trust to grow on over time.

6. Respected or Suspect? – Other people will have knowledge of the individual you are just meeting. Watch the body language and comfort level the new person has with others in the area. That will tell you a lot about your chances of connecting with the person.

7. Honest or a Crook – Spotting someone who will lie cheat or steal is not as easy as it seems. Competent liars are out there, so you need to read signals carefully. Watch the body language, particularly the eye contact. .

It is inevitable that you will do something during the first few days that appears to be clumsy or goofy. It is normal to have a moment or two of embarrassment as you get to know new people. Don’t be thrown when this happens to you. I have found when I have done or said something stupid, it helps to say something like, “Well we always make some bonehead comment at first, I’m glad we got it out of the way so soon.” That logic plays well with other people because you signal that you do not take yourself too seriously.

When you are in a new environment, there is a lot at stake. If you get off on the wrong footing, it will take months, perhaps years, to set things right. Obviously it is important to watch your own behaviors, but beware of trying too hard. You cannot fake the body language; people will read you accurately with incredible speed. The best advice is to relax, be yourself, and be genuinely delighted to be making new friends.