Tips to Avoid Being Micromanaged

March 12, 2019

You have probably been in a situation where you have felt micromanaged. You were given something to do, but then badgered about exactly how to do it.

This happens more in low trust groups, and it often creates a further degradation in trust. We usually fault the manager for this problem because he or she is the one hovering and giving the minute and detailed orders on how to do the job.

While it is usually a overzealous manager who is the root cause of micromanagement, there are several things the employee can do to mitigate the problem. This article is about those things you might try if you have an intrusive manager.

I once worked for a manager who was the king of all micromanagers. I learned about his reputation before ever going to work for him. During my first few weeks, I went way overboard in my preparation.

I would anticipate any potential question he might have and be prepared with data to support my conclusions. When he would suggest something to try, I usually could say, “it has already been done.”

I would communicate my plans to him every day (including weekends) and ask lots of questions about what was wanted. He never had an opportunity to get to me because I always got to him first. After a while, he basically left me alone and did not micromanage me very much for the next 25 years. We got along great, while he continued to micromanage others.

This experience led me to create a list of tips you can use to reduce the tendency for a boss to micromanage you. Granted, this will not be 100% effective in all cases, but these steps can really help reduce the problem to a manageable level. Note: I will use the male pronoun here for simplification, but the same concepts would apply for both genders.

1. Anticipate what the manager will suggest

Work to understand the point of view of the manager, and figure out the suggested methods so when he says, “Do it this way,” often you can say, “That’s exactly how I am doing it. Or you might say, I tried doing it that way, but it created too much scrap, so I am now doing it a better way.

2. Be sure you are clear on the expectations

Often the manager has been somewhat vague on the precise deliverable. Before going off to do a task, take extra time to verify what the boss really wants in the end. If it is a long or complex set of activities, see if you can get some sub-goals that you can deliver along the way. Go the extra mile to identify not only what the objective is but if the manager has any preference for how the solution will appear.

3. Get to the boss before he gets to you

This technique really helps when you have a voice mail or text connection with the boss. Get familiar with the timing of communications and preempt the instructions with a note of your own. For example, if the boss has a habit of catching up on his micromanaging tasks during the lunch hour, simply provide an update to him at about 11 a.m. every day.

4. If the boss is getting intrusive, surprise him

It stops a micromanager dead in his tracks when he tries to tell you how to do step 3 and you tell him you are already on step 8. Step 3 was done yesterday, and the results were supplied to him in his e-mail inbox. The boss is blown away that you made so much progress.

5. Seek to build a trusting relationship with the micromanager

Micromanagement has its roots in inadequate trust. If the boss really trusts you, it means there will be less worry on his part that you will do things incorrectly. That means you are left alone to do things your way.

6. Call him on it

The boss needs to understand that for you to be empowered and give your best effort to the organization, you need to be free to use your own initiative. I knew a technician who brought a set of handcuffs into the office. Whenever his boss would try to micromanage him, he would just pull out the cuffs and slip them on. The message was loud and clear, “if you want me to do this well, don’t tie my hands.”

My rule of thumb on micromanaging is that credibility and communication allow you to manage things as you see fit. Lack of credibility and communication often lead to being micromanaged.

 

Bob Whipple, MBA, CPLP, is a consultant, trainer, speaker, and author in the areas of leadership and trust. He is the author of: The Trust Factor: Advanced Leadership for Professionals, Understanding E-Body Language: Building Trust Online, Leading with Trust is Like Sailing Downwind, and Trust in Transition: Navigating Organizational Change. Bob has many years as a senior executive with a Fortune 500 Company and with non-profit organizations. For more information, or to bring Bob in to speak at your next event, contact him at http://www.Leadergrow.com, bwhipple@leadergrow.com or 585.392.7763


Work Ahead of the Power Curve

May 28, 2016

Do you ever find yourself scrambling near a deadline to get all the work done? I suspect we have all experienced a time crunch on a project, whether it was a term paper in school, a special project at work, or even a party to celebrate a holiday.

As we pull an all-nighter to finish our project just ahead of the deadline, what we are really doing is lowering our chances of a successful effort and suffering unnecessary stress.

The alternative is to arrange your life so that you can complete most of the work well ahead of the due date. My mentor used to refer to this as “working ahead of the power curve.” That may seem impossible to do, but hang in with me and I will make it more doable for you. Before we discuss the process, let’s explore the benefits.

There are many advantages of getting the majority of work done early. Here are seven obvious advantages:

1. You have more time to polish the work, so the final quality is significantly higher.

2. You can do dry runs of the material, so your work comes out more professional looking.

3. You can relax and not be uptight about working close to the deadline. That also improves the quality of the material along with reducing your stress level.

4. You get the reputation as an organized person who has his or her act together.

5. You can respond better to unanticipated emergency situations because your current plate of work is not overflowing.

6. You can spend some time looking at potential problems that might arise and have contingencies ready to go.

7. Since you know you are prepared, you are more confident and relaxed when the event arrives.

With the help of my mentor, I got the idea of doing this many years ago. It sounded impossible to me at the time because, like everyone else, I was always so backed up with dozens of projects.

Actually, it was not as difficult as I thought to get into the habit of tricking myself into believing the deadline was a week or two ahead of the actual due date.

Once I experienced the tremendous benefits of working ahead of the power curve, as described above, I have tried to work that way ever since. There are still some times when things get just overwhelming, but when that happens, I just get up earlier to keep things moving.

A professor of mine in college used to advise students to write papers like they were climbing a mountain. Get as far up the mountain on the first day as you can. Then the path to the top on subsequent days gets easier and more enjoyable.

Just write the bulk of the paper quickly and have it in draft form as early as possible, then you can go back and refine it at a more metered pace when you are relaxed. It is a lot easier that way.

I use this system with my weekly blog articles. I have an “inventory” of articles that stretch out for a few months in front of when they are actually published. When my inventory starts to get below four weeks, that is the signal to plunk out another 4-8 articles.

I do that quickly based on little notes I have made to myself along the way of interesting topics to discuss. Once the drafts are done, I can refine the writing as the time to actually publish them gets closer.

Using this method allows me to keep a stream of content going at all times. I can, and often do, accumulate similar articles into a book or a video program format. The result is a continual stream of fresh content coming out without a lot of stress or panic.

Try the formula of working ahead of the power curve in your life. If you can acquire the discipline to do it, you will find that the quality of your work will rise, while at the same time your stress level will go down. It is a life skill worth cultivating.

Bob Whipple, MBA, CPLP, is a consultant, trainer, speaker, and author in the areas of leadership and trust. He is the author of: The Trust Factor: Advanced Leadership for Professionals, Understanding E-Body Language: Building Trust Online, and Leading with Trust is Like Sailing Downwind. Bob has many years as a senior executive with a Fortune 500 Company and with non-profit organizations. For more information, or to bring Bob in to speak at your next event, contact him at http://www.Leadergrow.com, bwhipple@leadergrow.com or 585.392.7763


Working Ahead of the Power Curve

November 4, 2012

Ever find yourself scrambling near a deadline to get all the work done? I suspect we have all experienced a time crunch on a project, whether it was a term paper in school, a special project at work, or even a party to celebrate a holiday. As we pull an all-nighter to finish our project just ahead of the deadline, what we are really doing is lowering our chances of a successful effort.

The alternative is to arrange your life so that you can complete your work well ahead of the due date. My mentor used to refer to this as “working ahead of the power curve.” There are many advantages of getting the work done early. Here are seven obvious advantages:

1. You have more time to polish the work, so the quality is significantly higher.

2. You can do dry runs of the material, so your work comes out more professional looking.

3. You can relax and not be uptight about working close to the deadline. That also improves the quality of the material along with the quality of your life.

4. You get the reputation as an organized person who has his or her act together.

5. You can spend some time looking at potential problems that might arise and have contingencies ready to go.

6. Since you know you are prepared, you appear more confident and relaxed when the event arrives.

7. You are more creative because there is time to soak on ideas.

With the help of my mentor, I got the idea of doing this many years ago. It sounded impossible to me at the time because, like everyone else, I was always so backed up with dozens of projects. Actually, it was not as difficult as I thought to get into the habit of tricking myself into believing the deadline was a week or two ahead of the actual due date. Once I experienced the tremendous benefits of working ahead of the power curve, as described above, I have tried to work that way ever since.

There are still some times when things get just overwhelming, but when that happens, I just get up earlier to keep things moving.

Try the formula of working ahead of the power curve in your life. If you can acquire the discipline to do it, you will find that the quality of your work will rise, while at the same time your stress level will go down. It is a life skill well worth cultivating.