Get Accountability Right

December 21, 2023

Many leaders struggle to have accountability discussions get the right result. “Accountability” is a very common word these days because it is frequently done poorly. It often comes across as punitive. Leaders should feel more accountable for their own actions before blaming others.

This article outlines five principles of accountability that all begin with the letter “C.” These principles can help any leader do a better job in this critical area of performance management.

The five principles are:

1) Comprehensive and Balanced
2) Contribution
3) Care
4) Clarify Expectations
5) Collective Responsibility

Putting these five practices in play daily will improve the performance of any organization. Let’s see why it works.

Comprehensive and Balanced

This principle means that the leader must take the big picture of what is going on into account. Make sure that your feedback is balanced. Account for the good things they do as well as the times they fall short.

You destroy trust and rapport when you hold people accountable only when they fall short. Do not allow your accountability discussions to feel punitive to the employee. If most of the work done by an employee is positive, then most of the feedback should be positive.

Contribution

There may be a reason for falling short of expectations that is out of the control of the employee. Sometimes supervisor actions cause employees to fall short. Most people will do a good job if the culture is good. When supervisors micromanage people, they cause the shortfall within the workforce. They are often the root cause of the problems, yet they find it convenient to blame the workers.

Care

When giving feedback, treat the employee the way you would want to be treated if the situation was reversed. The Golden Rule provides excellent guidance in most cases. There are some rare exceptions where the Golden Rule breaks down. Suppose the leader enjoys being yelled at and confronted. If the manager demonstrates real care for the individual, the employee will usually respond well to the input.

You might say something like this. “The reason we are having this discussion is not to put you down or beat on you. I sincerely want you to do well and enjoy success. I care about you and want to enhance your reputation as much as possible.” You show you care as much by your body language as by what you say. Make sure you are sending the signals you want to send and check with the other person if there is any doubt.

Clarify Expectations

People must understand expectations to have any shot at meeting them. In some complex situations, you should write down what is to be done. Often, a failure to perform at the prescribed level can be traced to a misunderstanding between the supervisor and the employee.

Having the employee parrot back the expectation has the additional benefit in the event the deliverable is fuzzy. The supervisor can take the time to reiterate the specific deliverable before the employee attempts to do it. This saves time, money and reduces frustration.

Collective Responsibility

Stress that you and the employee are really on the same team. There is no need for you to be fighting each other.

Conclusion

These five C’s will help you create an environment where holding people accountable is more productive and effective. Try to remember these principles when you are dealing with the people in your life. Following the five C’s of accountability will make you a much more effective leader.

I have written other articles on aspects of accountability in the past. If you want more on this topic, try these articles:

• Trust and Accountability
• Leaders Must Accept Accountability.

Bob Whipple, MBA, CPTD, is a consultant, trainer, speaker, and author in the areas of leadership and trust. He is the author of four books: 1.The Trust Factor: Advanced Leadership for Professionals (2003), 2. Understanding E-Body Language: Building Trust Online (2006), 3. Leading with Trust is Like Sailing Downwind (2009), and 4. Trust in Transition: Navigating Organizational Change (2014). In addition, he has authored over 1000 articles and videos on various topics in leadership and trust. Bob has many years as a senior executive with a Fortune 500 Company and with non-profit organizations.



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Leadership Barometer 157 Leaders Must Accept Accountability

August 3, 2022

Few leaders are capable of accepting accountability. I work with leaders every week and focus on helping them build higher trust in their organizations.  One observation I have made over the years is that nearly all leaders are passionate about accountability. They make sure people in the organization produce the right things in the right ways.

Accountability at the top is rare

Unfortunately, I see very few leaders who are willing to step up to their own accountability. It is just not something that crosses their minds very often. If something is wrong, they will blame others for the problems that hold the organization back.

The culture of organizations originates at the top and moves through the layers like a stream of water. If there are problems at any level of the organization, the top leader shares culpability because the buck stops at the top.  That is where the source is located.

Case Example 

Let’s take a case example and show the stubborn consistency of this theory.  Suppose an organization has some delivery problems.  They are making large engines to go into military vehicles, and they keep missing deadlines. 

The CEO calls in the production manager. He demands to know why productivity on the line is down by 18% this year.  The manager tells the CEO that people are really upset because of no raises in 3 years.

As the CEO wanders out on the production line, he sees nine engines lined up to be reworked. He chews out the female quality inspector.  She tries to explain that the finish on the cylinder bores is too rough.

By now the CEO is fuming. It is obvious why things are going wrong in every corner of the building. People at all levels are not doing the right things. The whole organization is over budget, late, and producing a low-quality product.

Now suppose this CEO decided to bring in a consultant to help get things back on track. He tells the consultant that all of the managers and supervisors need some basic training. They need more discipline and understanding of how to “motivate the troops.”

The consultant decides to do some checking before making a recommendation. She spends a few days looking at the data and talking with people all over the operation. Then she reports back her assessment. 

Consultant Advice 

The consultant asks the CEO what portion of the problem happened by his decisions and actions in the past.  She suggests he take a good long look in the mirror at the source of his problems. Ask himself some tough questions such as the following:

  • Morale is terrible in this plant, and as the CEO, how have I been contributing to this problem?
  • What is keeping me from fully holding myself accountable for this awful situation?
  • In what ways have I been trying to lay the blame on the supervisors, employees, and other factors?
  • How can I deal with the current situations in a more empowering way?
  • What fundamental changes in the structure, behaviors, values, and vision am I going to make?
  • What behaviors do I need to change, starting right now, to build a culture of higher trust?

  Now the CEO is facing an awful truth; the root cause of the problem is him. He needs to start by holding himself accountable, but that hurts too much. It is so much easier to spot the symptoms and hold everyone else accountable.

Unfortunately, this CEO is not likely to hire that consultant, yet the advice he is hearing is spot on.

We need to get get more top leaders to view their responsibility as creating a great culture. Excellence is possible because everyone in the organization is excited by the vision and trust in leadership is high. It takes a wise and humble leader to view his or her role as creator and maintainer of the culture. Those who can do it will thrive. The ones who simply blame others will struggle and eventually fail.

Bob Whipple, MBA, CPTD, is a consultant, trainer, speaker, and author in the areas of leadership and trust.  He is the author of: The Trust Factor: Advanced Leadership for Professionals, Understanding E-Body Language: Building Trust Online, and Leading with Trust is Like Sailing Downwind.  Bob has many years as a senior executive with a Fortune 500 Company and with non-profit organizations

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Building Higher Trust 42 Trust and Accountability

October 8, 2021

There is a strong link between trust and accountability. In my professional work, I have a survey that measures the trust level in an organization. The instrument is designed to calculate a numerical scale for trust on a scale of 1-10 with 10 representing maximum trust.

After calculating the overall level of trust, I ask several questions to identify what specific actions or conditions are compromising the trust level. I have used this instrument for over 20 years in hundreds of organizations.

It turns out that a consistent problem area is accountability. Most leaders and organizations do a poor job when having accountability discussions with employees. There are several reasons for this common problem.  Here are some of the causes for the low scores.

Unbalanced Feedback

In most groups, people experience accountability discussions after some kind of failure. The feedback appears to be a “gotcha” where the leader holds the employee accountable for some mistake.  The actual discussion is like having a conversation with the grim reaper.

Punitive Discussion

The feedback feels punitive to the employee, so the interface has a negative flavor.  The manager often makes things worse when referring to the discussion as “holding the employee accountable.” The negative connotation amplifies a failure on the part of the employee.

The cure for this problem is to have accountability discussions in a balanced way, not just when the employee has messed up. If 90 percent of the time the employee is doing good work, then 90 percent of the feedback from the manager should be positive.  Then the 10 percent that needs to be corrected can be shared without it feeling unduly punitive.  I invented a word to describe this flavoring. I call this activity holding the employees “procountable.”

Adversarial

Many accountability discussions take on an adversarial flavor. The power person (manager) appears to be beating up on the helpless employee. What is forgotten in this type of exchange is that the manager and employee are really on the same team.

A more helpful conversation would take on the feel of a coaching session rather than a bawling out of the employee.

Care

The words and especially the body language of the conversation should take on the feeling of a caring and nurturing relationship. Contrast the two openings of a manager having an accountability discussion with an employee who failed to get a report delivered to the vice president on time:

  1. You messed up big-time on this one, George. The report was supposed to be on the VP’s desk on Monday. Here it is Thursday, and I just got a call from the VP asking where the report is. I am holding you accountable for this failure to deliver or even communicate that you would be unable to deliver.
  2. The report was not submitted to the VP on time. We are having this conversation not to beat on you but to investigate what happened and find a better path for the future. I care about you. I want people to view you as totally reliable so you have a future opportunity to advance.

Conclusion

We typically do a poor job of having accountability discussions. I have shared four ways we can do a better job to have principle-centered rather than punitive accountability discussions with employees.  The benefits are obvious in terms of the quality of work life for employees.

It is important to have accountability in any organization, but the way it is done will determine the level of trust that is generated in the culture.

 

Bob Whipple is CEO of Leadergrow, Inc. an organization dedicated to growing leaders. Website www.leadergrow.com   BLOG www.thetrustambassador.com He is author of the following books: The Trust Factor: Advanced Leadership for Professionals,  Understanding E-Body Language: Building Trust Online, and Leading with Trust is Like Sailing Downwind

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Building Trust 22 Accountability

May 21, 2021

“Accountability” is a very popular word these days. In my consulting practice, the word comes up on a daily basis. I have written articles on various aspects of accountability, from the attitudes that make it less punitive (not always negative) to how leaders should feel more accountable for their own actions before blaming others.

This article outlines five principles of accountability that all begin with the letter “C.” These principles can help any leader do a better job in this critical area of performance management.

The five principles are:

1) Comprehensive and Balanced
2) Contribution
3) Care
4) Clarify Expectations
5) Collective Responsibility

Putting these five practices in play on a daily basis will improve the performance of any organization. Let’s see why it works:

Comprehensive and Balanced

This principle means that the leader must take the big picture of what is going on into account when deciding if an individual meets expectations. There may be a specific reason for not living up to the agreed performance that is totally out of the control of the employee.

If you lock a dog in the house all day, it is entirely possible that you will find a mess on the floor, even if the dog would have loved to have been let out.

Make sure that your feedback is balanced. Account for the good things they do as well as for times they fall short. Since most people do things right far more than they fail, your holding people accountable should normally be a positive discussion.

You destroy trust and rapport when you hold people accountable only when they fall short. Don’t allow your accountability discussions feel punitive to the employee.

Contribution

Sometimes the supervisor will attempt to hold an employee or group accountable when the reason for the shortfall was a blockage caused by the supervisor rather than the workers. Most people will do a good job if the culture and environment set up by management are conducive to working well.

When supervisors micromanage or otherwise destroy positive attitudes of the workers, they are contributing substantially to the shortfall they see within the workforce. They are quite often the root cause of the problem, yet they find it convenient to blame the workers for not toeing the line.

I recall one VP who lamented that “all my people are lazy.” As I dug into the situation, it was evident that the bully attitudes of the VP had caused people to become apathetic and perform only when beaten. The VP blamed the workers, but he was clearly the source of the problem.

He could not understand this connection of cause and effect. If this VP was replaced by an empowering leader, those “lazy” workers would quickly become productive and show high initiative.

Care

When giving feedback on performance, especially if performance is not at the level expected, be sure to treat the employee the way you would want to be treated if the situation was reversed. The Golden Rule provides excellent guidance in most cases.

There are some exceptions where the Golden Rule breaks down (suppose I enjoy being yelled at and confronted), but they are rare.

If the manager demonstrates real care for the individual, even when the feedback is not positive, the employee will usually respond well to the input.

You might say something like this: “The reason we are having this discussion is not to put you down or beat on you. I sincerely want you to do well and enjoy success. I care about you and want to enhance your reputation as much as possible.”

Clarify Expectations

People must understand expectations to have any shot at meeting them. In some complex situations, you should write down what is to be done. Most of the time it is a matter of spelling out what the requirements are and gaining a verification that the employee has truly internalized them.

Often a failure to perform at the prescribed level can be traced to a misunderstanding between the supervisor and employee.
Supervisors sometimes make the mistake of assuming the employee understands what is required because he or she has heard the instructions.

To verify understanding it is critical to have the employee state in his or her own words the specific requirement. It needs to be framed up in terms of the specific action to be done by a specific time and with certain level of quality. The employee can decide how to accomplish the task, but the deliverable must be crystal clear to avoid ambiguity.

Having the employee parrot back the expectation has the additional benefit in the event the deliverable is fuzzy. The supervisor can take the time to reiterate the specific deliverable before the employee attempts to do it. This saves time, money and reduces frustration.

Collective Responsibility

If the accountability discussion has the flavor of everyone, including the manager, being responsible, then that feeling of a family working together will permeate the discussions, and they will be more fruitful. When the manager points the finger at a specific worker and fails to involve the other people who also make up the system, the employee feels picked on. This results in hard feelings and creates more problems than it solves.

These five C’s will help you create an environment where holding people accountable is more productive and effective. Try to remember these principles when you are dealing with the people in your life.

Bonus video

Here is a brief video on how to hold people accountable in a principle-centered way.

Bob Whipple, MBA, CPTD, is a consultant, trainer, speaker, and author in the areas of leadership and trust. He is the author of four books: 1.The Trust Factor: Advanced Leadership for Professionals (2003), 2. Understanding E-Body Language: Building Trust Online (2006), 3. Leading with Trust is Like Sailing Downwind (2009), and 4. Trust in Transition: Navigating Organizational Change (2014). In addition, he has authored over 1000 articles and videos on various topics in leadership and trust. Bob has many years as a senior executive with a Fortune 500 Company and with non-profit organizations.

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Talent Development 17 Knowledge Management

November 18, 2020

Section 2.5 in the CPTD Certification program for ATD is Knowledge Management. Section B reads, “Skill in designing and implementing knowledge management strategy.”

For any organization to be successful in the long run, there needs to be an effective strategy to retain the knowledge that makes up the intangible assets of the company. The ebb and flow of people into and out of the organization make it imperative that the process knowledge of how things get done be organized and accessible.

 

Standard Operating Procedures

Gone are the days when a set of SOPs for the organization were maintained in current shape by an administrative group. Those books became extinct several decades ago. In most organizations, the content knowledge of procedures exists in some cloud-based system where people can access the knowledge and keep it current.

Security has always been a major concern when archiving organizational knowledge. The best approach is to have layers of information, from readily available to the public to highly classified trade secrets. Each layer needs to have a special control relative to who can access and suitable passwords (normally two levels) to keep private information from getting out and hackers from getting in.

Management and Leadership Knowledge

I spend my time working with the leaders of companies in all different industries helping them sharpen their leadership skills. I have a listing of about 100 topic areas where I train supervisors, managers, and leaders. I let them select the areas of most benefit to them and then design custom training specifically tailored for their situation.

Three Areas of Greatest Need

Over the years, I have found three areas where there is the most frequent need for training:

1. Building, maintaining, and repairing Trust
2. Holding people accountable in a principle-centered way
3. Reducing conflict between people in the organization.

Training Patterns

Normally, I split up the training into half day events. A typical application will have me work with a group of managers from 3-6 sessions to cover the materials of highest interest to them.

I have found that the half-life of information shared in a training session is about one week. That means that after one week, roughly half of the training benefits will be forgotten in the hubbub of daily activity.

Method to S-T-R-E-T-C-H out the Content

What I do to improve the knowledge retention by my clients is to follow up the half day (in person or virtual) training sessions with 30 days of very short (3 minutes each) and very professional videos of the content served up in a unique format.

Bonus Video

To give you the idea of what these videos look like, here is a link to one on the relationship between trust and the need for leaders to be perfect.

By having the content metered out in these short bursts over a period of a month following the initial training, I get significantly higher retention of the tools I am teaching. In each video, I provide the main point of the learning, then I describe why it is important to remember, finally I give an exercise for the person to do that day in order to use the content immediately.

By refreshing the content over a longer period of time, and by having the leaders actually do something with the content each day, they get significantly more out of the training and the knowledge is retained.


Bob Whipple, MBA, CPTD, is a consultant, trainer, speaker, and author in the areas of leadership and trust. He is the author of: The Trust Factor: Advanced Leadership for Professionals, Understanding E-Body Language: Building Trust Online, Leading with Trust is Like Sailing Downwind, and Trust in Transition: Navigating Organizational Change. Bob has many years as a senior executive with a Fortune 500 Company and with non-profit organizations.

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Talent Development 15 Coaching Supervisors

November 1, 2020

Section 2.7 in the CPTD Certification program for ATD is Coaching. Section B reads, “Skill in coaching supervisors and managers on methods and approaches for supporting employee development.”

I have always had a keen interest in coaching of supervisors and managers. I believe their role is pivotal, and their situation is often challenging. Throughout my career, I spent roughly 40% of my time actually working with supervisors in groups and individually to develop and sharpen their skills.

Successful Supervisor Series

From 2016 to 2018 I wrote a series of 100 blog articles specifically aimed at creating more successful supervisors. I am sharing an index of the entire program here so you can view the topics covered. The index has a link to each article on my blog in case you may be interested in reading up on certain topics. Note: After you call up the document, you will need to click on “enable editing” at the top of the page in order to open the links below.

Use for Training

You may wish to select articles at random or as a function of your interest, or an alternative would be to view one article a day for 100 days. You could use the series as a training program for supervisors.

In that case, I recommend having periodic review sessions to have open discussion on the points that are made. There will likely be counter points to some of my ideas that apply to your situation.

Some examples relating to Employee Development

Most of this series deals with the development of the supervisors themselves, but many of the articles deal with supervisors supporting employee development. I will share links to 10 specific articles here as examples from the series:

9. Motivation

40. Engaging People

47. Coaching People on Money Problems

57. Building a High Performance Team

70. Reduce Drama

78. Trust and the Development of People

82. Trust Improves Productivity

88. Better Team Building

89. Repairing Damaged Trust

93. Creating Your Own Development Plan

I hope this information has been helpful to you. Best of luck on your journey toward outstanding Supervision and Leadership.

Bob Whipple, MBA, CPTD, is a consultant, trainer, speaker, and author in the areas of leadership and trust. He is the author of: The Trust Factor: Advanced Leadership for Professionals, Understanding E-Body Language: Building Trust Online, Leading with Trust is Like Sailing Downwind, and Trust in Transition: Navigating Organizational Change. Bob has many years as a senior executive with a Fortune 500 Company and with non-profit organizations.



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Talent Development 4 Identify Goals, Gaps, and Opportunities

July 19, 2020

A major area in talent development is titled “performance improvement.”

Leaders need to hone the skill of performance analysis to identify the goals, gaps, and opportunities that will allow the culture to advance.

I do a lot of leadership development work in organizations of all types and sizes. A typical scenario has me meet with a CEO who laments that things are not going very well.

The organization is lagging behind in performance, and the CEO wants me to come in and train the supervisors and managers on how to do a better job of leading.

I explain that no two of my development efforts are the same. Each one is a custom effort designed to fit this particular situation and group of people.

Many leadership development consultants have their vinyl notebooks already made up when they walk in the door. They offer cookie-cutter programs that sort of fit a general population. Unfortunately these are not very effective.

Instead, I sit with several of the leaders and managers as well as some of the front-line workers to get a first-hand view of what has been going on. I have them all fill out a questionnaire containing roughly 80 different areas where we might consider some development work.

A few examples of the areas are:
• Reducing conflict
• Effective change leadership
• Building a culture of trust
• Improving teamwork
• Better listening skills

Each person has to rate each item on a scale of zero to three. 0 = no need, 1= routine need, 2= important now, and 3= urgent to improve now. The sum of all the opinions gives me a start to know which development areas would be most helpful.

Then I meet with the HR Manager and ask to see any extant data the organization has such as recent quality of worklife surveys, turnover rates, discipline patterns, leadership evaluations, etc.

In some cases where there appears to be trust issues, I have a separate trust survey that not only tells me the level of trust by area, but also what parts of the trust equation need the most work in each area.

For example, the issue of accountability often shows up as an issue that is impacting trust.

I then take all of that data and go back to my office where I have about 120 possible modules of training that could be done. Based on the data I just assembled, I run a “comb” through all of those modules.

Out pops a subset of gaps and opportunities for improvement efforts. It takes me only a couple hours to do this analysis, and I never charge the customer for this service. I go back with the CEO and show him or her the analysis I just completed.

Then I reveal a program that is targeted specifically for that organization and the people in it. By that time, I have a good idea how many sessions will be needed and how much calendar time will be required, so I can give a rough quote for how much it will cost. I share the custom outline of a program with the CEO.

Most times the CEO is flabbergasted with how perfect a fit the development effort is for that particular group. I recall one CEO listening intently as I reviewed a page with seven recommendations for training. He looked at the page and wrote BINGO next to my list.

By this time, the CEO is totally sold on the training, so I give a final quote and begin the specific design work. I customize all the material in the modules for the specific industry so the training is done in their “language.”

I design the various experiential activities such as role plays, body sculpture, games, stories, illusions etc. to fit with this specific group (for example, a training program for a hospital will be different from one for a financial service group).

I then get the materials assembled and go back to discuss how to schedule the training to be most user-friendly to that group. Then we proceed to do the development program I have designed.

My track record using this method is quite high, because I have listened to the client carefully and designed the specific interface that is laser-focused on their needs.



The preceding information was adapted from the book Leading with Trust is like Sailing Downwind, by Robert Whipple. It is available on http://www.leadergrow.com.

Robert Whipple is also the author of The TRUST Factor: Advanced Leadership for Professionals, Understanding E-Body Language: Building Trust Online, and Trust in Transition: Navigating Organizational Change. Bob consults and speaks on these and other leadership topics. He is CEO of Leadergrow Inc. a company dedicated to growing leaders.


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Tap Into Trust

April 21, 2018

I am associated with a group called Trust Across America: Trust Around the World. This week, Barbara Brooks Kimmel, our CEO, announced an initiative to celebrate the 10th anniversary of the group. The initiative is called “Tap Into Trust.” We invite you to participate in the program at the attached site:

 

 

 

 

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Successful Supervisor 24 – Holding People Accountable

April 29, 2017

In my corporate work on leadership, the most common issue that comes up is accountability. Reason: most leaders do a poor job of holding people accountable, so they do not get the change in behavior that they would like to see.

This issue is particularly evident at the supervisor level because the span of control for supervisors is normally much wider than for higher level managers. This article outlines a model for improved accountability discussions based on five concepts that all begin with the letter “C.”

Clarify Expectations

People must understand expectations to have any shot at meeting them. In some complex situations, a written document is required, but most of the time it is a matter of spelling out what the requirements are and gaining a verification that the employee has truly internalized them.

Often a failure to perform at the prescribed level can be traced to a misunderstanding between the supervisor and employee.

Supervisors sometimes make the mistake of assuming the employee understands what is required because he or she has heard the instructions.

To verify understanding it is critical to have the employee state in his or her own words the specific requirement. It needs to be framed up in terms of the specific action to be done by a specific time and with certain level of quality.

The employee can decide how to accomplish the task, but the deliverable must be crystal clear to avoid ambiguity.

Having the employee parrot back the expectation has the additional benefit in the event the deliverable is fuzzy. The supervisor can take the time to reiterate the specific deliverable before the employee attempts to do it. This saves time and money while reducing frustration.

If an employee has a pattern of habitually missing expectations and later blaming it on a misunderstood specification, then it is a good idea to put the expectation in writing.

In cases where the employee is on progressive counseling, it would be a good idea to have the employee sign the written document for filing. A copy should be given to the employee.

Contribution of Supervisor

Often the supervisor will attempt to hold an employee or group accountable when the reason for the shortfall was a blockage caused by the supervisor rather than the workers.

Most people will do a good job if the culture and environment set up by management are conducive to working well. When supervisors micromanage or otherwise destroy positive attitudes of the workers, they are contributing substantially to the shortfall they see within the workforce. They are quite often the root cause of the problem, yet they find it convenient to blame the workers for not meeting expectations.

I recall one supervisor who lamented that “all my people are lazy.” As I dug into the situation, it was evident that the bully attitudes of the supervisor had caused people to become apathetic and perform only when beaten.

The supervisor blamed the workers, but she was obviously the source of the problem. She could not understand this connection of cause and effect.

Her “command and control” way of managing was the root cause of her problems. If this supervisor was replaced by an empowering leader, those “lazy” workers would quickly become productive and show high initiative.

Care

When giving feedback on performance, especially if performance is not at the level expected, be sure to treat the employee the way you would want to be treated if the situation was reversed. “The Golden Rule” provides excellent guidance in most cases.

There are some exceptions where the Golden Rule breaks down (like suppose I enjoy being yelled at and confronted), but they are rare.

If the manager demonstrates real care for the individual, even when the feedback is not positive, the employee will usually respond well to the input.

Comprehensive and Balanced

This principle means that the leader must take the big picture of what is going on into account when deciding if an individual is meeting what is expected.

There may be a specific reason for not living up to the agreed performance that is totally out of the control of the employee. If a dog is left locked up in the house all day, it is entirely possible you will find a mess on the floor, even if the dog would have loved to have been let out.

Make sure that the feedback is balanced such that you account for the good things they do as well as for times they fall short. Since most people do things right far more often than they fail, your holding people accountable should normally be a positive discussion.

Rapport and trust are destroyed when employees only hear from management when they are having problems. It is a common refrain for an employee to say “My supervisor only talks to me when I screw up.”

Collective Responsibility

If the accountability discussion has the flavor of everyone, including the manager, being responsible, then that feeling of a family working together will permeate the discussions, and they will be more fruitful.

When the manager points the finger at a specific worker and fails to involve the other people who also make up the system, the employee feels picked on. This results in hard feelings and creates more problems than it solves. When the atmosphere becomes one where “we win or we lose together,” then the proper level of teamwork is assured.

These five C’s will help you create an environment where holding people accountable is far more productive and effective. Try to remember these principles when you are dealing with the people in your life.

This is a part in a series of articles on “Successful Supervision.” The entire series can be viewed on http://www.leadergrow.com/articles/supervision or on this blog.

Bob Whipple, MBA, CPLP, is a consultant, trainer, speaker, and author in the areas of leadership and trust. He is the author of four books: 1.The Trust Factor: Advanced Leadership for Professionals (2003), 2. Understanding E-Body Language: Building Trust Online (2006), 3. Leading with Trust is Like Sailing Downwind (2009), and 4. Trust in Transition: Navigating Organizational Change (2014). In addition, he has authored over 500 articles and videos on various topics in leadership and trust. Bob has many years as a senior executive with a Fortune 500 Company and with non-profit organizations. For more information, or to bring Bob in to speak at your next event, contact him at http://www.Leadergrow.com, bwhipple@leadergrow.com or 585.392.7763

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Successful Supervisor 22 – Foundations to Build Trust

April 16, 2017

We are all aware of things we can do that build higher trust. In my seminars on trust, I ask groups to name some things that build trust, and they quickly create a list of dozens of behaviors in just a few minutes.

For example, here are a few of the things typically named that will help to build trust:

• Operate with integrity
• Do what you say
• Use the Golden Rule
• Be respectful of others at all times
• Admit mistakes
• Be as transparent as possible

These actions and hundreds of others like them are needed to build and maintain trust at all levels of management. Each level has a different focus on why these things are important, and at the supervisor level employees look for these behaviors constantly.

Because of the span of control, supervisors must be alert to applying these behaviors in a consistent manner to avoid the perception of playing favorites, which is a major trust buster, especially among first level employees.

The conundrum is that while we know numerous things that will build trust within an organization, in most organizations there is still a serious lack of trust.

I believe the reason is that there are four conditions that form a foundation on which all of the other trust-building behaviors rest that makes them work. These four conditions provide a deep understanding of the nature of trust in an organization, so they act like the concrete blocks upon which we ultimately construct a lasting building.

This article will name these four conditions and describe why I believe having this foundation underneath the common behaviors gives them much more power to build trust. Then I will explain why these concepts are just as important at the supervisory level as they are at higher management levels.

Condition 1 – The First Law of Trust

Trust is reciprocal. You trust every person you know at some level, and that person also trusts you at some level. The levels are not always the same, and they fluctuate based on the transactions between you and the other person.

Any communication between the two of you will impact the trust level for both people. It may be face to face conversation, a phone call, e-mail or texting, or even body language at a meeting that impacts trust either positively or negatively.

Trust may go up in one direction but down in the other direction from the same transaction. It is a highly dynamic system.

When you extend more trust to another person, he or she will instinctively respond by showing more trust in you. This “First Law of Trust,” as I call it, is not true 100% of the time, but it is directionally right with such high frequency that it makes a pretty good law of nature.

If you want more trust with another person, find ways to show more trust first.

Condition 2 – Values-based Behaviors

When I begin work with new clients, I always ask if they operate from a set of values. Normally the senior leader is able to produce a list of some values that the group has adopted. Sometimes the values are on a plaque on the wall, and other times they are buried somewhere in a desk drawer.

I then ask the senior leaders point blank if they always follow the values, even when it means making a difficult decision.

The question is usually followed by a pregnant pause and finally someone says, “Well we try to follow the values at all times, but sometimes it is impossible.” While the answer is an honest one, it really signals a kind of hypocrisy that leads to organizational dry rot of trust.

The correct answer must be “yes” at all times in order to preserve trust.

When leaders adopt values they cannot abide by in all circumstances, they set themselves up for failure. That is why one tempting value: “People are our most important asset” is a dangerous one.

If people are really our most important asset, then when there is a downturn in business, we will keep the workforce and sell buildings or other assets to survive. Few companies actually do that, so it is unwise to adopt that phrase as a core value. You simply must abide by the values you advertise or trust becomes a casualty.

The specific values adopted at the supervisor level must mirror the values set at higher levels. There may be some different phrasing to make it apply to first line employees, but the intent needs to add up to the same conclusion or the organization will not be aligned.

Condition 3 – Balanced Accountability

The word “accountability” has become more popular in recent years. It is a shame that in most organizations accountability takes the form of a “gotcha” mentality where all accountability discussions are negative.

My observation is that most people on most days go to work intent on doing the right things for the right reasons. They need to be held accountable in a positive way for the things they are doing right and in a corrective way for the things that did not get done correctly or on time.

If the accountability discussions were not always focused on missed opportunities, then people would not get the impression that the only time they hear from supervision is when they mess up.

I invented the phrase “hold people procountable,” which means that we need to feedback performance that is directionally right as well as the corrective feedback. The nature of the feedback needs to be proportional to the holistic nature of the performance.

This philosophy should be spread across the entire organization, but it is particularly important for the supervisor, who is working at the critical junction between management and the workers. Negative accountability discussions are often the downfall of an inexperienced supervisor.

Condition 4 – Reinforce Candor

This fourth condition I believe has more power to create trust than any other leadership behavior. That is why it is one of the foundational conditions. It consists of creating an environment of low fear where people believe it is a good thing to point out areas where the behavior of higher managers is monitored for consistency.

If something appears to be inconsistent with our values or ethical standards, employees know they will be rewarded rather than punished for bringing it up.

I believe “the absence of fear is the incubator of trust,” and the logic holds at all levels of the organization.

Supervisors can improve the level of trust by making sure all employees know their observations are valued and appreciated. In practice it is not easy to reward someone who points out that some of your behaviors appear to be hypocritical.

Make a special effort to make sure when an employee questions a decision or action on your part that the employee walks away glad that he brought it up.

If the preceding four elements are in place, then I believe the foundation is laid where all the other things that create higher trust will be highly effective.

This is a part in a series of articles on “Successful Supervision.” The entire series can be viewed on http://www.leadergrow.com/articles/supervision or on this blog.

Bob Whipple, MBA, CPLP, is a consultant, trainer, speaker, and author in the areas of leadership and trust. He is the author of four books: 1.The Trust Factor: Advanced Leadership for Professionals (2003), 2. Understanding E-Body Language: Building Trust Online (2006), 3. Leading with Trust is Like Sailing Downwind (2009), and 4. Trust in Transition: Navigating Organizational Change (2014). In addition, he has authored over 500 articles and videos on various topics in leadership and trust. Bob has many years as a senior executive with a Fortune 500 Company and with non-profit organizations. For more information, or to bring Bob in to speak at your next event, contact him at http://www.Leadergrow.com, bwhipple@leadergrow.com or 585.392.7763

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