Assuming best intent is a simple concept that can save a lot of grief and acrimony in any organization.
Human beings have a curious way of jumping to conclusions when something done by another person does not track with our own expectations.
We jump to assign blame and think of all the evil things that might be behind the action.
In doing so, we fail to take into account a myriad of alternate scenarios that might explain the paradox as being something more benign. We have all experienced this phenomenon, and there is a simple antidote. Assume the best intent rather than the worst.
A place to view this phenomenon most easily is in e-mail communication. One person will dash off a note and leave out a critical part of the background for an action.
The person reading the note will say to himself, “Ed is clueless. He obviously is out to try to embarrass me with these statements. I don’t care if he is having a bad day or not, he has no business making these statements without getting his facts straight.”
So, what started out as an innocent note from Ed, turns into the fuel for an e-grenade battle. The response coming back to Ed assumes the worst intent, so it is far off base in Ed’s mind. Ed writes back a blistering note, and we are off to the races.
Several days later, after numerous notes and escalating distribution lists some manager steps in and asks these two feuding juveniles to stop the food fight. All of this acrimony and conflict could have been avoided if the recipient of Ed’s first note assumed the best intent rather than the worst.
He would have gone over to Ed’s desk and said, “Your note was confusing to me. I am not sure I follow how you concluded there was no information coming out of my group.”
Then Ed could have explained how that was not his message at all, the words just did not convey what he was trying to say. This gives Ed the chance to write a simple note of apology and clarification, which he is happy to do because he was approached in an adult manner.
This technique is helpful for all forms of communication, not just the online environment. If we teach people to assume the best intent whenever there is a disconnect, it prevents people from going off on each other inappropriately.
This action creates a significant reduction in conflict, and since conflict often gets amplified in the pressure cooker of the work environment, this little remedy can save a lot of hurtful turmoil.
Bob Whipple is CEO of Leadergrow Inc., a company dedicated to growing leaders. He speaks and conducts seminars on building trust in organizations.
Regardless of current position, every professional owns his or her future. Some people leave it up to fate or “the breaks” to figure out their pathway in life. That tendency is evident in all occupations, including supervisors.
In this article, I will explore why only a few supervisors take command of their forward path and offer some ideas that may be helpful at changing the pattern for those supervisors who want to move up.
Sometimes the role of Supervisor is a terminal role
One typical pathway to arrive in a position of supervisor is up from the ranks. This person has a great deal of process knowledge and has demonstrated dedication to the organization over a long period of time.
In addition, this individual has displayed some form of natural leadership characteristics. People within the crews seem to listen to what this person says and usually do what is suggested. This individual will often perform as a backfill for another supervisor who is out.
When conditions call for someone to be elevated to the supervisor position due to a retirement or termination, this individual is the natural and easy choice for the job.
Without a professional degree, she is not likely to be elevated into levels above supervisor and may not even want to move up further. She might be content to lead crews at the operational level.
In other cases, a person is brought into the organization with a professional degree with the understanding that gaining knowledge and seasoning as a leader will lead to higher positions in the organization. Sometimes these professionals can stay in a supervisory role for many years before moving on.
Let’s examine some situations where a worthy person might languish in the first line supervisor position far longer than necessary and why they do not take more control of their path forward. I will suggest some antidotes.
1. Becoming a Forgotten Soul
People who operate at the shop floor level daily tend to get caught up in the activities that are necessary to run the operation well. They become preoccupied with things like attendance issues or the struggle to have all people follow the stated rules (such as length of breaks).
As they work to survive on a daily basis and put off seeking longer term goals, their exposure at the higher levels is less, and they may be taken for granted or forgotten by higher management.
Often the performance goal line for supervisors can be moved from year to year. If a supervisor performs well during the current year, then the goals for next year may be increased in a never ending cycle of continuous improvement and higher expectations.
In that environment it is hard to step back and plot a pathway to a better existence, so some supervisors remain in the position longer than they really want to.
If you are in this position, the antidote is to put a priority on your long term goals and take the time to figure out where you wish to go next in your career.
This planning should include your supervisor and some concrete positive steps to take in the direction so you are ready to move up when a slot opens up. Try to include one or two development courses a year that will prepare you to advance.
2. Getting too embroiled in the turmoil
The role of supervisor is extremely challenging, even in the best organizations. Hourly people test the supervisor’s ability to maintain control on a daily basis.
It is important to establish a pleasant work environment where the workers are both empowered and engaged in the job, but inevitably the supervisor needs to play the role of enforcer in order to maintain control.
This tension between the ideal state and reality creates a kind of turmoil where the supervisor is compelled to be unpopular at times. In fact, it is a mistake to have an objective to be popular all of the time. It means the supervisor is weak and lets the employees abuse the rules to make life easier.
On the flip side, some supervisors revert to a command and control atmosphere where the workers will find ways to subvert the rules in ways that cannot easily be detected.
Some workers will become openly hostile when the supervisor tries to gain control of their behaviors. She will often spend inordinate amounts of time trying to deal with a few troublemakers while the more docile workers watch with amusement.
If you can relate to these symptoms, the antidote is to be both hard and soft at the same time. Show people you care about them personally, but stress that the organization requires that people follow the rules, and that you intend to have that happen.
In the crucible of trying to make the best decisions today, it is easy to lose sight of the longer term objective instead of continually seeking to leverage a positive reputation for performance into a pathway to the future. The cure is to keep the future in mind while striving to make excellent decisions today.
3. Getting a bad reputation
The role of a supervisor is like a juggling contest trying to balance all the needs of the people who report to her while simultaneously turning in impressive performance numbers.
Many supervisors fail to get the right balance and either appear to lose control or have sabotage crop up. Upper management sees only the result of the chaos and may not be sympathetic to the daily plight of the supervisor.
The antidote here is to manage your reputation with upper management. That is a tall order because of the balancing act previously mentioned. Since your reputation is mostly what people say about you when you are not present, it is necessary to be an expert at reading body language.
You can often learn more by watching your superiors than by what they tell you. Learn to be alert to signals that something has soured your reputation and find out what it is. Often the damage can be mitigated if you are aware of it.
4. Operating outside of the Supervisor’s control
There are a number of situations where the path to higher positions appears to be blocked, at least temporarily. Sometimes there is not much a supervisor can do but continue to shine in her role and be patient.
The politics of moving up in the organization can include things that are not easily understood, such as diversity issues or other forces that can impact organizational choices.
5. Failing to plan
Every person should have a plan for his or her life. I believe in setting aside a day each year to assess where I am and plot my own future. This simple practice has made a huge difference in my life, and it will do the same for anyone who expends the energy to do it.
No matter your situation, take the time to invest in your own future and do not be content to just do your best in your current role. We all need to grow and become more valuable to our organization. That is a formula for getting ahead in life.
Bottom line: Focus on the Next Step
The point of this article is to encourage supervisors to not get so focused on surviving the vicissitudes of current business that you neglect your path forward. Use the ideas above to keep an eye on your future every day. Do everything with a purpose to enhance your path toward your next step in your career.
Bob Whipple, MBA, CPLP, is a consultant, trainer, speaker, and author in the areas of leadership and trust. He is the author of four books: 1.The Trust Factor: Advanced Leadership for Professionals (2003), 2. Understanding E-Body Language: Building Trust Online (2006), 3. Leading with Trust is Like Sailing Downwind (2009), and 4. Trust in Transition: Navigating Organizational Change (2014). In addition, he has authored over 500 articles and videos on various topics in leadership and trust. Bob has many years as a senior executive with a Fortune 500 Company and with non-profit organizations. For more information, or to bring Bob in to speak at your next event, contact him at http://www.Leadergrow.com, email@example.com or 585.392.7763