Building Higher Trust 74 Trust and Golf Balls

June 2, 2022

A golf ball is completely different on the inside than it is on the outside. Trust built by leaders has important characteristics inside that may not be obvious from the outside.

For any leader, the aspect of trust in the organization is a foundation for performance.  Without trust, groups might look the same on the outside, like a shiny and dimpled golf ball. It is the compressed inner layers that give power and flight characteristics to the ball.

Different Designs

Actually, golf balls come in numerous designs from one-piece (practice) balls to five-piece balls.  Each design has different flight characteristics. For example, the two-piece ball has low spin to allow excellent stoppage on the green. Also, the two-piece design minimizes the magnitude of any slice or hook.

Trust also comes in a variety of designs, and you cannot tell how well established the trust is by just looking at the outside. The striking difference between high trust groups and low trust groups occurs on many levels. Let me name a few ways trust impacts how groups operate.

What people say

One good barometer of trust is to monitor what people are saying to each other in normal conversation. Just walk around your place of work for a day and listen to how people talk. You will get a quick view of the level of trust. Mark an X on a card every time you hear a conversation about pursuing the group’s vision. Mark an O on the card every time you hear a conversation badmouthing other individuals.  If at the end of the round, you have more X’s than O’s, then you are likely witnessing a high trust group. If it is the other way around, then trust is low, just like cheap “driving range” golf balls. 

How groups deal with challenges

All groups have challenges from time to time. Groups with low trust stop in their tracks. Interpersonal problems make it very difficult even to figure out what is wrong.

It is as if a golfer accidentally used the wrong style of golf ball off the tee. The error would be evident from the results.

Groups with high trust can resolve challenges quickly and easily because they communicate honestly. They deal with the root cause of problems rather than get hung up on symptoms. They also have more creative solutions to problems because they are free to explore out-of-the-box ideas. Teams at work have a style of operating that works to produce the highest level of trust.

Golfers find a type of ball they are most comfortable with, based on their swing and strength.

The level of people development

In high trust environments, the leaders are vitally interested in developing employees to be the best they can be. Investment in people is a hallmark of high-trust groups.

In low trust organizations, you can find leaders who are less interested in training people for a few different reasons: 1) They are so busy trying to survive that they have no time to devote to training. 2) Leaders are afraid if people are properly trained the leader might be overtaken.  3) There is so much apathy that nobody really feels like development would be helpful.

Not investing in people would be the equivalent of using a cut ball. That is where the cover has been cut to the extent that the core is compromised.

Making ethical decisions

The study of ethics is very interesting because most leaders are convinced they are ethical. Unfortunately, many of them find ways to shade things somehow when nobody is looking. 

We see this all the time in scandals that seem to come up too often. The important part of being ethical is not what you do when people will see it.  It is what you do when nobody would know that really counts.

Having two sets of books is a good example of an empty shell of a leader. It is like a golfer who is inclined to write a wrong number on his or her scorecard.

For an honest golfer, it is annoying to have another person check that the right score was written.  This verification step signals a lack of overall trust, and it can lead to hard feelings.

Exposing hypocrisy

When leaders talk a good game but act differently, there is a falsehood that is obvious to everyone. It is like we all have x-ray vision and can see inside the ball.

One good example of this is when senior leaders have a value like, “People are our most important asset.” It sounds really good until you realize that the decisions made rarely reflect that as a reality. People notice the hypocrisy quickly. The value becomes something we say but not something we back up with actions.  We may look good on the outside but we are missing an important layer inside.

The analogy here may be kind of wild, but it is an interesting one. We rarely think of what is going on inside as being that important. We sure would notice a difference on the links if we were using incorrectly fabricated golf balls. Likewise, leaders need a firm foundation that is as true under the surface as it appears to observers.

Bob Whipple, MBA, CPTD, is a consultant, trainer, speaker, and author in the areas of leadership and trust.  He is the author of: The Trust Factor: Advanced Leadership for Professionals, Understanding E-Body Language: Building Trust Online, and Leading with Trust is Like Sailing Downwind.  Bob has many years as a senior executive with a Fortune 500 Company and with non-profit organizations. 


Leadership Barometer 148 New Leader

May 31, 2022

When you are transferred or assume command of a new unit it is a special time. What happens in the first few hours, or first few minutes will determine your success in your first year.

Reason: People form an opinion of you very quickly (first impression). That vision stays with them until supplanted by ideas from events that play out over time.

In Blink, Malcolm Gladwell demonstrated how human beings have an uncanny ability to size up another person instantly. The level of trust that will prevail during the entire first year is usually set before the first week of an assignment.

It is crucial to get off on the right foot with people. Unfortunately, many leaders come into a new assignment with the wrong attitude, and the impressions they make mean a rocky start.

Here are seven things that can help you get off on the right foot in any new position.

  1. Assume things are more right than wrong

It is a mistake to come into a new job with the attitude that everything is messed up. It is wise to remain calm initially. Seek to understand the strengths and good performance that already exists. 

The best advice is to keep your eyes and ears open and your mouth shut in terms of pronouncements. Seek to learn, appreciate, and reinforce.

  1. Establish rapport one on one

Meet with each employee in the new unit privately to chat about his or her role. Get to know the individual as a person. Be sure to put the person at ease with your demeanor. Indicate you have no hidden agenda other than just getting to know the individual. This discussion will begin to form some rapport between you and the person.

Asking questions about the employee’s family and hobbies demonstrates that you care enough to get to know that person. Sharing some of your own stories also tends to form a basis for trust.

Many new supervisors like to ask what the employee would like to see them do and not do.  This simple question often brings out issues that have been lurking in the culture before the new leader arrived. You also demonstrate an attitude of being willing to listen to new ideas.

  1. Build trust as early as possible

When meeting a new person, the basis for trust to start forming lies in the answer to five basic questions. I call these things “the five C’s for building trust.” As a leader:

  1. Are you Competent?
  2. Do you have good Character?
  3. Are you Consistent?
  4. Are you Cordial?
  5. Do you Care about the other person?

When you chat with new employees, keep these five things in mind. Work to answer all of them as positively and quickly as you can.

  1. Avoid pushing ideas from your former job

It is a good idea to refrain from bringing up the excellent policies in your prior position. Many new leaders make the mistake of saying, “In my last job we used to do this or that.”  It undermines the will of the people in the new unit. Individuals do not want to hear what went on in the boss’ prior position a dozen times a day. It wears thin very quickly.

There is an antidote to this common problem. When I would promote or move a manager, I would ask him or her to refer to the prior job only one time in public. Once they played that chit, I suggested the new leader refrain from other references for at least 2 months.

This constraint gave the new leader the opportunity to appreciate the good things that were happening.  The people never knew the difference; they just seemed to like the new manager quite a lot. 

  1. Observe the informal organization and cliques

The chemistry between people governs the culture of the organization. Be alert to the “informal power structure” because that is operating in tandem with the formal organization.

It is imperative to know who the informal leaders are, and begin a process to gain their trust. Often the sub-culture is extremely powerful, and it is often negative.  Work slowly and carefully before taking any action with a clique of individuals. You can make great strides working with the informal leaders, but only after you have developed some credibility and trust.

Get to know how the various members of the group like to interface and get things done. Bond with people by seeking their advice where possible.

  1. Practice management by wandering around extensively until you are a known quantity

Many new leaders make the mistake of sequestering themselves in strategic meetings early on. This labels them as suspect and less transparent.  Be open and out there for people to interface with daily.  Extra time devoted to this activity pays huge dividends, even if it means extra working hours for a while.

  1. Check your body language

Let people know you are truly happy to be there. Smile! Make sure all of your body language reflects that of an appreciative and interested leader. Be sincere about getting to know the ropes before making important decisions.

Do these seven things during your first weeks of a new assignment, and you will be on your way to a great tenure as a leader of the group. If you remember one thing from this article, remember this; it is the first blink of an impression that makes the most difference to your future.

The preceding information was adapted from the book Leading with Trust is like Sailing Downwind, by Robert Whipple. It is available on www.leadergrow.com.  

Robert Whipple is also the author of The TRUST Factor: Advanced Leadership for Professionals and, Understanding E-Body Language: Building Trust Online. Bob consults and speaks on these and other leadership topics. He is CEO of Leadergrow Inc. a company dedicated to growing leaders.


Reducing Conflict 43 You Are Never Objective

May 30, 2022

I originally intended to have the title for this article read “How Do You Know When You Are Biased.”  I realized that it is impossible to be totally unbiased on an issue.  The most we can do is be conscious of our biases and factor that knowledge into our deliberations. We can also seek to replace hubris with humility.  

Nobody is Totally Objective

To be totally objective would put us in the category of a machine or computer. Unless you are Mr. Spock, you have emotions and cannot entirely separate your logical reasoning from your emotions. You also carry a set of beliefs that come from all the experiences you have had to date. You cannot detach yourself from your unique mindset any more than the earth can detach from the solar system. With herculean effort, you may be able to change your orbit a perceptible amount. You will always be subject to the laws of physics in your corner of the universe.

Measuring Performance

One place to observe bias is when managers try to measure the performance of people who work for them. Imagine a manager trying to write an objective performance appraisal. Because the manager is a human being, he or she will observe performance through a certain lens. It would be impossible to factor out personal biases.  By recognizing that there is the certainty of a bias, the manager can take that into account. One tool is to use a correlation process where several managers review the appraisals each one has written.

If you have an environment of trust, groups of managers can discuss observations about an individual without getting defensive. In this open discussion, one particular manager’s biases can become more visible.  This practice reduces the problem of favoritism and enhances the level of trust in an organization.

Biased Media

Another area where we struggle to be objective is when thinking about political issues. We are bombarded by information presented with strong biases already baked in.  Most of us prefer to listen to the “news” that is slanted in the direction we habitually lean. That gives us a kind of affirmation that our biases are valid. For fun, I listen to news on a network known for having the opposite bias from my own.  It is a kind of jarring exercise as I quickly see how their biases are strikingly “wrong.” Then I realize that it could be my biases that are so far off base. One thing is for sure, when interpreting political forces, there is no such thing as objectivity.

Your opinion is a very personal thing; the good news is that you can never get your opinion wrong. The bad news is that your opinion will never be totally objective. Factor that conundrum into your decisions and relationships with other people. One tool to do this is to take off the “I AM RIGHT” button you wear every day. Replace it with a button that says, “I have an opinion on that – what’s yours?”

Bob Whipple is CEO of Leadergrow, Inc. an organization dedicated to growing leaders. He is author of the following books: The Trust Factor: Advanced Leadership for Professionals, Understanding E-Body Language: Building Trust Online, and Leading with Trust is Like Sailing Downwind


Building Higher Trust 73 Self-Trust

May 27, 2022

A colleague mentioned that self-trust is an extremely important concept in life.

In all my years of studying trust, I had not spent much time dealing with self-trust. This article is an attempt to remedy that.

We all Rationalize

Self-trust is kind of a spooky business.  We tend to rationalize the things we do that may be marginal. If we do something that we know deep down is just wrong, we rationalize. We think about the reasons that drove us to do that and give ourselves a pass on the transaction. I began to realize how hard it really is to determine one’s level of self-trust. 

Ask yourself right now if you can trust yourself. It should give you a chill to wrestle with your level of integrity when nobody can know your thoughts. We all have habits or weaknesses that are not particularly good for us.  For example, I do not purchase large containers of ice cream. Can you guess why?

If you are a person with no temptations or secret things then you must be a saint.  For the rest of us, recognize that your personal private integrity can never be 100%. You will do some things in your life out of convenience, habit, addiction, laziness, ignorance, or greed.  How do you know where to draw the line? How do you know if you have full integrity?

Get Real

My colleague suggested that we cannot help others to develop more trust until we know we can trust ourselves. I believe that is true, but only with a caveat of degree. I cannot say that in every instance in my life I have done what I know to be right. Still, I do see myself as basically worthy of my own trust.  How do I rationalize the dichotomy? 

Example of a Learning Experience

As you wrestle with this conundrum, be conscious of the decisions you have made that you regret.  For example, I once was given the wrong change by a cashier.  I kept the extra money and felt really rotten about it for a day or two.  Reason: my self-image had been tarnished by my actions. 

 I overcame the sin by learning from my mistake.  I vowed to never be guilty of that kind of thing again.  Now, I point it out if there is an error in my favor.  It has cost me a little bit in terms of cash, but I gained an immense amount of self-trust.

I love the look of surprise when I inform the cashier.  “Oops, you only charged me for one, but there are really two there. They were nested together.” Yes, I had to pay the extra $11; my self-esteem gained much more than that.

Learn and Grow

We can learn to take a personal transgression as a signal to learn. We resolve to become a different type of person on that dimension.  We triumph over the issue and become more robust in our own integrity. That does not mean we will be perfect from that point on. It does mean we are really trying to be true to ourselves.

I believe self-trust is important. It is part of a healthy individual to believe in him or herself and know there is integrity. Work on your self-talk in this way. You will grow in your ability to live the life you want to live.

 

Bob Whipple, MBA, CPLP, is a consultant, trainer, speaker, and author in the areas of leadership and trust.  He is the author of: The Trust Factor: Advanced Leadership for Professionals, Understanding E-Body Language: Building Trust Online, and Leading with Trust is Like Sailing Downwind.  Bob has many years as a senior executive with a Fortune 500 Company and with non-profit organizations. 


Leadership Barometer 147 Building Culture in a Merger

May 25, 2022

When organizations merge or there is an acquisition, the ability to create one new culture is paramount. This aspect is most often the stumbling block that prevents the merged unit from being successful. 

Managers often assume this will happen naturally over time, They give this aspect little attention when planning the merger. WRONG!

Achieving a stable culture where people are supportive is the most significant challenge for most change efforts. Do not assume things will work out; instead, take a highly proactive approach to defining a new culture.

Merger of equals?

In most cases, one group will feel they have been “taken over” by the other.  Curiously, in many instances, both groups feel like they have been taken over. Employees in each former group need to modify their procedures to accomplish the union.  Usually, one of the parties is assumed to be in the driver’s seat. It is the other party that needs to endure the bulk of changing systems.

Why the Resistance?

Lack of trust and genuine animosity lead to resistance when it comes to blending the two groups into one. It is common to have the conflict occur as passive-resistive behavior. People will have the appearance of agreeing, but subversively undermine the other group however possible.  This kind of “we-they” thinking can go on for years if allowed.

What actions can management take to mitigate the schism and promote unity? Here are a dozen ideas that can help:

  1. Start early – Do not let the inevitable seeds of doubt and suspicion grow in the dark. Work quickly after announcing the merger to have teambuilding activities. Openly promote good team spirit and put some money into developing a mutually supportive culture. Good teamwork is not rocket science, but it does not occur naturally. There must be investments to accomplish unity.

2. Have zero tolerance for silo thinking – This philosophy is hard to accomplish because human beings polarize if given the opportunity.  Set the expectation that people will at least try to get along at all times. Monitor the wording in notes and conversations carefully and call people out when they put down the other group. This monitoring needs to include body language. Often rolling eyes or other expressions give away underlying mistrust.

3. Blend the populations as much as possible – Transplant key individuals from Group A with counterparts from Group B.  If done with care, it will not take long for the individual cultures to be homogeneous. Sometimes the transplanting process is unpopular, but it is an important part of the integration.

4. Use the Strategic Process – It is important to have a common set of goals and a common vision.  If the former groups have goals that are not perfectly aligned, then behaviors are going to support parochial thinking. When conflicts arise, check to see if the goals are really common or if there is just lip service on this point.

5. Reward good teamwork – Seek out examples of selfless behavior from one group toward the other and promote these as bellwether activities. Verbal and written reinforcement from the top will help a lot. You might consider some kind of award for outstanding integration behavior.

6. Model integrated behavior at the top – Often we see animosity and lack of trust at the highest levels. It is only natural for the lower echelon to be bickering. People have the ability to pick up on tiny clues in wording and body language. The leaders need to walk the talk on mutual respect.

7. Co-locate groups where possible – Remote geography always tends to build polarization in any organization. If merged groups can be at least partially located under one roof, it will help to reduce suspicion. If cohabitation is cost prohibitive, it is helpful to have joint meetings. This is especially important at the start of the integration process.

8. Benchmark other organizations – Select one or two companies that have successfully blended cultures. Send a fact-finding team made up of representatives from each group to identify best practices. This team can be the nucleus of cooperation attitudes that can allow unity to spread through the entire population.

9. Make celebrations include both groups – Having both groups celebrate progress together is helpful.  Make sure the celebrations are for progress toward the ultimate culture instead of sub-unit performance.

10. Align measures with joint behavior – Make sure the performance measures are not contributing to silo thinking.  If the goals are aligned for joint performance, have the measures reinforce behaviors toward those goals. Often, well-intentioned measures actually drive activity that is directly opposite to the intended result. One way to test for this potential is to ask a question. “What if someone pushes this measure to the extreme? Will that action still produce the result we want?”

11. Weed out people who cannot adjust – A certain percentage of the population in either group is going to find it difficult to stop grieving.  Identify these individuals and help them find roles in some other organization. It will help both the merger process and the individual. On the flip side, identify the champions of integration early and reward them with more exposure or span of control.

12. Create incentives for the desired behavior – Encourage people to act and think in an integrated way. Have the incentive plans payout only if both units perform seamlessly.

If something awful happens with the business during the integration, don’t panic. Often by working through a crisis or an emergency, a strong joint identity emerges. Use problems as a way to draw people together rather than a reason to focus blame.

The road to a fully-functioning integrated culture can be long and frustrating. By following the ideas given above, an organization can integrate cultures quickly. Hasten the day when people feel a sense of belonging to a single new order.

 

Bob Whipple, MBA, CPLP, is a consultant, trainer, speaker, and author in the areas of leadership and trust.  He is the author of: The Trust Factor: Advanced Leadership for Professionals, Understanding E-Body Language: Building Trust Online, and Leading with Trust is Like Sailing Downwind.  Bob has many years as a senior executive with a Fortune 500 Company and with non-profit organizations.  .

 


Reducing Conflict 42 Fewer Surveys

May 22, 2022

In most organizations, when managers want to know how people are feeling, they do a survey to find out. There are more direct ways to identify what people are thinking. By simply discussing the need for a survey, the most insightful data is already revealed.

Issues with surveys

Not all surveys are bad, but many organizations make mistakes when trying to obtain information through employee surveys. Here are some classic mistakes:

  1. Too many surveys. They become an annoyance.
  2. Not anonymous. If people sense managers can tell who made the input, then it will not be valid.
  3. Poorly designed. Generally, surveys are more burdensome than they need to be.
  4. No feedback on the results or no visible changes were made in response to surveys.
  5. The survey asks leading questions that are not validated.
  6. Asking for the same information multiple times.

High trust eliminates the need for surveys in most cases

I believe that in an environment of high trust there is less need to obtain information through surveys. Taking an employee engagement survey usually does not reveal trust weaknesses or their causes. In low trust environments, people will either not be totally honest or be angered by yet another survey.

Most people believe the data will sit in a desk drawer anyway, and it will not provide real change. How many times have you heard employees say this?  “They keep doing these satisfaction surveys, but nothing ever changes around here.”

Taking a survey feels like progress to a management team with their hearts in the right place.  They believe they can dig in and really understand the problems in depth. I believe there is a far easier and more accurate way to get the real data.

In an environment of high trust, the information is present every day. What is working well and what needs to change is as ubiquitous as the air we breathe. People do not need to fill out boxes on a computerized screen to identify the most pressing needs. Improvement opportunities will surface continuously and naturally. Action can occur immediately, not after 11 meetings to discuss the 27-page summary of the employee satisfaction survey. 

Identify changes to management behaviors

There is a better way to make progress. Identify which management behaviors are causing people to hold back the truth out of fear. Rather than contemplating an employee satisfaction survey, Management should be asking themselves questions such as:

  1. How can we change the culture to eliminate the need to take surveys in the future?
  2. How can we modify the way we interact with people? We want them to tell us when problems are small and easily resolved.
  3. How can we get more time in the workplace to chat with people?
  4. How can we continually test our understanding of people by listening and watching their body language?
  5. Why do we have an insular management team? When we look around the room, why do we not see more workers in our meetings?
  6. Why do people think our values are not practiced consistently?
  7. Why are our goals not fully understood or supported by the people doing the work?
  8. How can we build a culture of higher trust?

Focus management energy on creating a real environment where people are not playing games with each other.  In that culture, improvement ideas will flow like water down a mountain stream and fewer surveys will be required. 

Ask questions like the ones above and seek to gain information from your analysis. The progress will be far easier to achieve and more robust as well.

 

Bob Whipple is CEO of Leadergrow, Inc. an organization dedicated to growing leaders. He is author of the following books: The Trust Factor: Advanced Leadership for Professionals, Understanding E-Body Language: Building Trust Online, and Leading with Trust is Like Sailing Downwind


Building Higher Trust 72 Trust and Ice Cream

May 19, 2022

Most people think of trust as one thing. They believe they know what the word means. When I ask groups to define it, they come up with numerous different answers.

Groups typically come up with more than 20 different definitions of trust in about 10 minutes. All the answers are correct, so it means that trust is a lot more complex than most of us realize. 

Generic trust, meaning “assured reliance,” is easy to understand, but the complexities of the concept can boggle the mind.

Taste, Like Trust, is Complex

Suppose I blindfold you. You trust me enough to put some food in your mouth, and you easily identify it as ice cream.  You know the consistency, temperature, and creamy-sweet taste instantly.  Then, if I ask you what flavor ice cream you are eating, that may cause you to think a bit.  When you cannot see what you are eating or drinking, your taste is not nearly as reliable as you might imagine.

For example, I cannot tell the difference between grape and orange soda when blindfolded. Try it sometime and see if you can. Before doing the test, I was 100% certain that I could easily distinguish between the two. With ice cream, I would likely be unable to tell the difference between cherry and black raspberry.

Different Kinds of Trust

The ice cream metaphor works to describe trust for most people. While you know what trust is generically, the subtle distinctions between various types of trust may be harder to distinguish.

Trust is Contextual

For example, I might trust you to feed my cat, but not trust you to overhaul my car engine. I could easily trust you to get change for a 20-dollar bill. I might think twice about giving you $10,000 in cash to deposit at the bank.

I might trust you to admit you made a mistake, but not believe you can tell truth from fiction. The logic can get pretty convoluted.

It is impossible to list all the kinds of trust in life. Clearly, trust is not just one thing. We have trust in numerous things every day without giving it a thought.  We have some level of trust with every person we know.  We may trust the products we use, or we may not.

Trust within Organizations

People may trust the organizations they work for, but that is not always the case.  The Edelman Trust Barometer measurements show that in the USA, roughly 55% of people trust business to do right. However, less than 20% of people trust their leaders to tell the truth when faced with a difficult situation.

People would find it hard even to go to a store if they did not trust the infrastructure of roads and bridges. They would not drive if they didn’t trust the brakes on their cars.

Trust in the Media

People find it difficult to trust what they hear on the news. They can dial up whatever flavor of news they want to hear at the moment. Trust in the media has consistently gone down for several years. Various news outlets try to undermine each other. They have dropped the pretext of being “unbiased” and admit their news is flavored, just like ice cream.

Images and Textures

The complexity of trust in our lives is daunting, yet people need to trust in things and other people every day.  The whole matter of trust becomes a kaleidoscope of images and textures. Everyone experiences trust every day all day long and rarely think about it. The result is that people have confidence or not depending on what it all means personally at that moment. 

Conclusion

The phenomenon of trust is far more ubiquitous and complex than people realize.

 

 

Bob Whipple, MBA, CPLP, is a consultant, trainer, speaker, and author in the areas of leadership and trust.  He is the author of: The Trust Factor: Advanced Leadership for Professionals, Understanding E-Body Language: Building Trust Online, and Leading with Trust is Like Sailing Downwind.  Bob has many years as a senior executive with a Fortune 500 Company and with non-profit organizations. 


Leadership Barometer 146 The Power of RAS

May 18, 2022

The human brain is a remarkable organ. It has many fascinating properties that can give us insights into how to live a better and more effective life. One of these phenomena occurs at the base of the brain: the Reticular Activating System (RAS).

How RAS Works

RAS is an incredible filtering system. It allows human beings to pay attention to things that are important to us.  Because of RAS, we can disregard the bombardment of other things that are not critical. It is the mechanism that allows us to focus attention on the vital few and ignore the trivial many.

I will leave how the RAS works to the brain experts, but the impact of it is a wonder to behold. In this article, I want to explore RAS along with some implications it can have in our professional and personal lives. The best way to appreciate the power of RAS is through examples.

Theater Example

Imagine you are in a theater during intermission. The crowded lobby is abuzz with the cacophony of voices. It is impossible to hear any conversation except the one closest to you.  In the crowd, within earshot, someone mentions your name. All of a sudden you are able to laser focus on that conversation. You ignore all the rest, and actually hear what that person is saying about you. If the person had not uttered your name, there would be no way you would have heard what she was saying. That is RAS in action. 

Truck Dealer Example

Let’s look at another typical example. You just came out of a truck dealership after having ordered a red Ford truck. On the way home, you start to notice red Ford trucks everywhere. Driving into the dealership, you paid no attention and did not notice any trucks at all.

How RAS Can Help You at Work

Once it is activated, RAS allows all kinds of miraculous things to happen. Let’s explore how RAS can help you be more successful at work.

Marcus Buckingham wrote a famous book entitled Now, Discover Your Strengths. He believes we can make much faster progress at self-improvement if we focus energy on our areas of strength.  Most of us try to improve our weaknesses.  If you doubt that conclusion, pick up a copy of his book. It gives a mountain of data to support his conclusion. The book also contains a link to an online survey you can take to determine your own strength areas.

Personal Example

After doing the assessment, I found two dominant strengths I had that were not evident to me before. First, I am a “Maximizer” (one who tries to achieve excellence). I am also particularly strong in “WOO,” (which stands for Winning Others Over).

Being a Maximizer allows me to accomplish more than some other people. WOO allows me to have significant influence when it is important.  Let’s explore how this knowledge, coupled with RAS, made the ideas useful to me.

I am a visual communicator and tend to think in terms of images. I have the image of walking around all day with imaginary “arrows of opportunity.”  They fly in the air, just over my head. The arrows represent a constant stream of opportunities to interface with people. They also help me be more effective.

I just need to pick the correct arrows and reach up and grab the right ones as they fly by. The difficult part used to be that there were too many arrows. How was I to select the ones that could help me the most?  Enter RAS.

Knowing my two greatest strengths, when I view the arrows in my mind, a few of them are in color. These are the ones that represent a chance to use my skills at Maximizing and WOO.  The rest of the arrows are black.  Using this filtering technique, I am able to “see” the most important opportunities coming at me. I grab them to use the strengths within me much more frequently. Voila! My performance improves simply based on the application of my strongest traits.

Exercise for You

RAS is a very powerful tool. We need to be continuously aware of that power if we are to harness it for use in our lives.  Try this little exercise. Try to identify 5-10 times in each day where you use RAS to improve how you manage your life.  For example, you might be sitting in a cafeteria with hundreds of people. In the distance, you spot an old friend you had been thinking about recently. You realize you have not spoken to him in over a year. You resolve to call him that afternoon. Immediately you recognize that RAS helped you find that person and renew the acquaintance. That counts as one of the 10 opportunities to use RAS.

That evening, while scanning the newspaper, out of the corner of your eye you catch a glimpse of an ad for a boat. You immediately remember that you had intended to buy a new fishing reel this week. RAS Made the association possible. That would be number two example. Try to find 5-10 examples a day.

Focus your energy on understanding how you can use RAS to filter your thinking. You will actually be doing a kind of “meta RAS.” The technique is helping you identify opportunities to use its power for you daily.  It sounds complex, but it is really pretty basic.

Do not overlook the power of RAS to improve your life. The more you practice identifying the phenomenon within you the more it will help you guide your life.

 

Bob Whipple, MBA, CPLP, is a consultant, trainer, speaker, and author in the areas of leadership and trust.  He is the author of: The Trust Factor: Advanced Leadership for Professionals, Understanding E-Body Language: Building Trust Online, and Leading with Trust is Like Sailing Downwind.  Bob has many years as a senior executive with a Fortune 500 Company and with non-profit organizations.

 

 

 


Reducing Conflict 41 Short Staff

May 15, 2022

I once graded a paper written by an MBA student. She wrote, “Short staff think only inside the box.”  The unusual wording made an impact on me, and I decided to write a blog on the concept. 

Of course, she was not referring to people of lesser physical stature. She was commenting on the habitual practice of numerous organizations to run thin. These organizations have staffing levels so low that they compromise the viability of the business.

What is the “Right” Staff Level?

Knowing the “correct” level of staff is a tricky business for sure.  I have done consulting for organizations where the employees scream about their overload.  Later on, working with these same groups, people would grumble about how most people were goofing off.  In truth, most organizations get only a small fraction of the discretionary effort inherent in the workforce.

I concur with Gallup. They measured that in the average company only about 1/3 of the workers were fully engaged.   

What the Staff Says

Some leaders use the amount of screaming for more resources as a guide to hiring.  If the whining is low, they figure the organization is running too fat.  If people are complaining but toughing it out, they conclude things are about right.  If people are becoming ill and if turnover is sky high, they grudgingly agree to put on a couple more people. 

Gauging the level of staff based on the complaint level is dangerous.  If things get too thin for an extended period, the best people just leave. The Great Resignation was a classic example of how that happens.  

What About Creativity?

I thought my student’s comment on the impact that running too thin has on creativity was spot on. You can observe overworked people in numerous venues.  When workers are stretched beyond reasonable limits, there is no energy to focus on creative solutions to improve conditions.

Let’s examine a specific occupation as an example.

According to the Gallup Organization, the nursing occupation is the most-highly trusted occupation category. This was true every year since they have been measuring trust in organizations. 

Nurses have so many critical tasks that they hardly find time to eat, let alone try to figure out creative solutions to problems. Also, during the pandemic, many health care workers were putting in double shifts just to handle the load.

Asking for that level of effort only works until it impacts the viability of the health professionals. I am only singling out nurses because it is easy to observe this situation; in reality, the problem occurs in numerous types of jobs. 

Don’t Exceed the Elastic Limit of People

In an effort to improve productivity, leaders stretch their resources like a rubber band.  The problem is that if you do that, eventually you will exceed the elastic limit of the rubber, and it will permanently deform or just snap. 

In those conditions, people are going to do the requirements as best they can. They will not be very engaged in improving the conditions. They become case hardened and bitter.  When people feel abused, they go into survival mode. Continuous improvement is non-existent, so the managers get exactly what they deserve. It becomes a vicious cycle.

A Better Approach to Workforce Staffing

The antidote is to work on changing the culture so that the current workforce is producing at a multiple of their prior productivity. Work on trust rather than forcing existing people to work in a constant state of overload. It means investing in the resources you have and maybe even adding some. Continually cutting back in an effort to survive is a losing game. You may survive in the short term, but your long-term prognosis is terminal.

When I suggest to leaders that they need to invest in their culture, I often get an incredulous or outraged look in return.  “How can we possibly afford to work on our culture when everybody is already at the limit of their capability?”  Well, you cannot unless you change your attitude about how people work. Maintain the right level of resources so that you can invest in the culture. That path will ensure a better future.

Bob Whipple is CEO of Leadergrow, Inc. an organization dedicated to growing leaders. He is author of the following books: The Trust Factor: Advanced Leadership for Professionals, Understanding E-Body Language: Building Trust Online, and Leading with Trust is Like Sailing Downwind


Building Higher Trust 71 Open Door Caveats

May 13, 2022

If you are like most professionals, your company has an “open door” policy. The stated rule is that if an employee feels something is not right, he or she has an open door to discuss the problem with the supervisor.  If the supervisor cannot resolve the issue, then the employee has an open door to go higher in the chain or to HR for resolution.

This process is one of the most commonly employed HR strategies to ensure individuals do not feel trapped under an ogre of a supervisor with no way to communicate their frustration. Open door will be effective if there is high trust between the employee and supervisor. If there is not, then the employee must escalate the issue to a higher level, and that is where the trouble starts.

Unfortunately, the strategy is often dysfunctional, and it can actually do more harm than good. Let’s put the “open door” policy under the microscope and see what makes it dangerous, then suggest an antidote that can help.

The Open Door Policy sounds so inherently right, few employees question it until they are embroiled in a problem and have to try to obtain the intended benefits. It reminds me of an insurance policy. You assume protection until you have a claim, then you find out what the fine print was all about.

Likewise, many managers hide behind the open door as a kind of cure-all for organizational low trust. Both symptoms mask an underlying malaise that must be rooted out and destroyed. On the surface, the open door leads to greater transparency and fairness, but in the real world, there are several reasons it rarely works that way.

The “Open Door” policy can be a shamIf an employee wants to use the open door policy it is usually because of some kind of rift with his or her immediate supervisor. There is something bad going on according to the employee’s interpretation, and the supervisor is unwilling or incapable of dealing with the situation. 

During these times, trust between the individual and level-one supervision is at an all-time low. Since talking it out with level one will only bring additional grief, the employee uses the open door and tries to clear the air by talking to level two.

The level-two manager is not fully familiar with the issue, so the only recourse is to listen politely to the employee and then have a chat with the level-one supervisor. In the process, the level-one supervisor immediately becomes aware that he or she has been “blown in” to the boss.

Regardless of how professional both leaders are, this series of discussions usually results in a further reduction of trust between the three levels and the individuals involved.  Since trust was compromised to begin with, the poor employee is now under an even more ominous cloud. 

The “Open Door” can lead to games – I recall a discussion with my boss. He wanted to use the open door policy correctly and not jeopardize the employee, who was working for me.  At the time, I had nearly 2,000 people working in my organization.

My boss told me one of my employees had complained that I was not treating the person fairly (he was careful to keep the discussion gender-neutral to make it harder for me to guess who might have the issue).

I had taken over a new area, and the trust in me was under development. My boss would not tell me who the individual was, or the specific area involved.  He would only tell me that there was someone out there that did not trust me to treat him or her fairly.

He would not share the specific area of concern nor give me enough data to have a clue for how to fix it.  This discussion served to put me on notice, but it caused me to start second guessing every interface or action attempting to uncover the problem.

In the end, I never did figure out who the person was or what the issue was. For months I went around like Sherlock Holmes trying to figure out what incorrect signals this one individual had been getting. Meanwhile, the rest of the population, who were not concerned with my fairness, thought I was acting a little weird.

“Open Door” has a bad reputation on the shop floorIn many organizations, employees are fully aware that the open door policy is something that makes management feel good and looks good in the employee handbook, but it is a poor vehicle to use if there is an actual issue on the shop floor.

If the symptom leading to the need for an open door conversation is low trust, then how can escalating the issue to the next higher level be helpful? There are also folk tales of the poor soul who got so upset with a situation that he actually did use the open door and lived to regret it every day thereafter until he finally quit the organization.

Far better to suffer the current injustice than call in the big guns and ensure more pain.

Open Door” failures lead to Ombudsmen – When the open door gets a reputation for causing additional grief and not resolving problems, organizations often resort to a third party grievance resolution mechanism called an Ombudsman.

Again, from an HR or legal perspective, this practice seems reasonable and fair. It really can resolve some issues, but it is also fraught with cloak and dagger nonsense that usually further undermines trust as the clueless Ombudsman seeks to understand what is really going on without upsetting people.

Meanwhile, the employee is on tenterhooks hoping the desperate action to call in a third party will not backfire. Once again, since the root cause of the problem can be traced to a lack of trust, the Ombudsman approach is at best a last resort effort to save utter collapse.

What if the level-two manager is a jerk too? If an employee has a problem with the integrity of the level-one supervisor, then the level-two supervisor is often in question as well.

From a shop floor perspective, all management is painted with the same brush. Actually, there are situations where there is a bad apple in the middle and employees really do trust the second level more than the first level.

More often, all management is suspect if there are weak links. After all, if the big boss tolerates a bully in the supervisory ranks, then that manager is not doing his or her job either. Why would employees feel high trust for that person? They more likely picture the big boss as a well-intended but clueless manager who has no idea how miserable things are two levels below. 

These are five very real symptoms of problems with the open door policy.  I am not saying it is a bad thing to have or that it never works. What I am suggesting is that there is a better way.

The Antidote

What if we taught managers at all levels to reinforce candor? Employees would learn that is not a career-threatening opportunity to bring an issue to the immediate boss. In fact, when they bring up scary stuff or perceived inequities, they are rewarded in some way. The reward would be regardless of the level.

It would mean that the need for escalation would be significantly reduced in the first place, and for those few situations where a higher level discussion would be useful, then the employee is still reinforced.

Imagine the poor Ombudsman with less work than the Maytag Repairman. Imagine an entire workforce concentrating on the mission and vision of the organization instead of constantly negotiating their way through minefields of bureaucratic protectionism. Imagine running an organization based on trust instead of fear. It is possible if we simply teach leaders to reinforce candor. 

Bob Whipple, MBA, CPLP, is a consultant, trainer, speaker, and author in the areas of leadership and trust.  He is the author of: The Trust Factor: Advanced Leadership for Professionals, Understanding E-Body Language: Building Trust Online, and Leading with Trust is Like Sailing Downwind.  Bob has many years as a senior executive with a Fortune 500 Company and with non-profit organizations.