7 Reasons Bully Managers Last

May 29, 2011

A student in one of my graduate leadership classes posed an interesting question. If bully managers cause so much grief, why are so many of them allowed to remain in power? The question got me thinking of the many reasons bully managers, even the extreme ones, seem to hang onto their positions. Here are some of the reasons.

Weak Leadership Above – If a bully manager is allowed to remain in place, it means the leaders above him or her are not doing a good job. If those in charge look the other way while a manager is abusing people, then they are the real culprits. It is rather easy to spot a bully manager when doing a 360 degree review process, so once one is identified, if the person is allowed to stay in a management position year after year, I blame the top leadership.

Also, weak leadership might look the other way because the bully has powerful allies. Bully bosses intimidate people at their own level and higher in the organization. They know the buttons to push or people to pressure in order to get their own way. If a weak leader is afraid of the bully, that can be a reason this person is allowed to continue.

If the bully is the top dog and not beholden to anyone, there is no force from above to curtail the negative behaviors.  In this case, barring some kind of epiphany, the bully will keep on with the same conduct until he or she leaves. Attempts from below to enlighten this person will usually be fruitless; they may even exacerbate the problem.

Sufficing – A bully manager does elicit compliance because people are fearful. The unit reporting to this manager will perform at a credible level, even though people are unhappy and underutilized. The crime is that the unit could be so much better, and the lives of the workers could be richer if the manager was replaced by someone with higher Emotional Intelligence. Many units get by sufficing on a culture of compliance and avoidance and do not even realize the huge potential they are missing.

Being Clueless – I have written on this before. The idea is that most bullies simply do not see themselves accurately. They would view themselves as being tough or having high standards of conduct. My observation is that most bully managers are genuinely proud of their prowess at getting people to behave. They have no impetus to change, because their twisted logic reinforces the behaviors that elicit compliance. They often view themselves as smarter than the people working for them and bark out orders because they sincerely believe they know best.
Another clueless possibility is that the entire corporate culture is stuck in this Ebenezer Scrooge mentality. Hard as it is to fathom, there are still old style companies where management likes to terrorize. The same holds for family businesses where one generation intimidates the next.

Lack of trust – A bully manager trashes trust on a daily basis without realizing it. When trust is low, all other functions in the organization operate like a car would run on watered-down gasoline. The irony is that when the bully manager sees things sputtering and not working well, the logical reaction is to jump in with combat boots on to “fix” the problems. That bullying behavior perpetuates the problem in a vicious cycle of cause and effect. If there is no external force to break the cycle, it will just continue.

Short term focus – Most bully managers have a fixation on short term actions and do not see the long term damage being done to the culture. They would describe “culture” as some squishy concept that is for softies. If you propose ideas to improve the culture to a bully manager, he or she will start talking about performance and accountability. Holding people accountable is a very popular phrase in management these days. Imagine a world where there was less need to talk about holding people accountable because the culture they worked in was one that automatically extracted their maximum discretionary effort. If the vast majority of workers in a unit habitually performed at the very peak of their potential because they wanted to, then accountability would take care of itself.

Lack of skills – Bully managers often have not had good leadership capabilities built in through training and mentoring. You cannot blame a tyrant if he or she has never been shown a better way to lead. Bully managers are often accused of having a “my way or the highway” attitude toward people, but I would contend that many of these misguided individuals simply feel “my way is the only way I know how to get things done.” For these leaders, some intensive reprogramming can be an effective antidote only if they come to the table eager to learn new ways.

Fear means people will not challenge – Most workers are not going to be willing to challenge a bully boss. The fear of getting their heads chopped off for leveling with the boss makes the prospect of telling the truth feel like knowingly walking into a lion’s den. Every once in a while there is a person so foolish or confident that he will just walk into the lion’s den because there is little to lose. This person can help provide shock therapy for bully leaders by providing data on how the behaviors are actually blocking the very things the leader wants to accomplish. These people might be called “whistle blowers” because they provide an errant manager, or the leadership above, with knowledge of what is actually happening.

Occasionally, a bully manager is so extreme that he or she must be removed and replaced by a more people-oriented manager. Unfortunately, it is also true that many bully bosses have the ability to remain in place for long stretches. This adhesion to power is extremely costly to the organization in terms of current and future performance along with a prime cause of high turnover. If you have a bully manager reporting to you, get him or her some help through training. If that does not work, move the bully out of a leadership role and put in someone with high Emotional Intelligence.


Leaders. Read Your Hat

May 22, 2011

I used to enjoy watching the Alf Show on television. The gags were very creative, as was Alf. I remember a concept from one episode that has a lot to do with trust. In that edition, Willie was dealing with a CEO of a large organization. This leader wore t-shirts and a hat that were inscribed, “Save the Earth!” The leader was saying the right things, but in reality he was making decisions to dump toxic waste from his factory into the river. Willie tried in vain to have this manager see the hypocrisy of his actions. Finally in exasperation, he yelled at the leader, “Read your hat, man.”

The concept of reminding leaders when they are not practicing what they preach is one that can build trust or it can destroy what trust is already there. It all depends on how the person wearing the hat treats the person holding up the ” You are Acting Like a Hypocrite” sign.

If the leader becomes defensive and in some way punishes an individual for pointing out a perceived inconsistency, then that leader is destroying trust by blocking a vital communication channel in the future. Future messages of potentially wrong behavior will not be sent.

It is probably impossible for any leader, no matter how enlightened, to practice this 100% of the time. For one thing, the person with a gripe may pick a poor time, place, or method of describing the paradox. I think if a leader can move from a typical low percentage of making people feel glad when they point out a disconnect (my opinion is that most leaders can do this roughly 10% of the time) to doing it over 70% of the time, then the culture will shift. The environment will become one of higher trust and respect.

If the leader is wearing a hat with the words, “I want to build trust” on it, then the best way to do it is to reinforce people when they are candid with their observations. In other words, make the person glad when he or she points out something you have done that seems inconsistent or wrong. Read your hat!


Rumors and Gossip – 7 Tips

May 15, 2011

Rumors and gossip can be debilitating for any organization. They create a kind of parallel universe that siphons vital energy away from important work. They cause a need for leaders to do the same damage control they would do if the rumors were actually true. Reason: What people believe is reality to them. If many people in an organization believe there is going to be a cut in salary, even if that is not the case, the leader must do the damage control as if it was actually going to happen. In the hyper-competitive global marketplace, organizations cannot afford to cope with distracting ghosts born through the rumor mill.

Let’s explore several thoughts about the impact of rumors and how to prevent them from starting in the first place.

Trust is an antidote

Trust and rumors are mostly incompatible. If there is low trust, it is easy for someone to project something negative for the future. When trust is low, these sparks create a roaring blaze like tinder in a sun-parched and wind-swept desert. If trust is high, the spark may still be there, but it will have trouble catching on and growing. This is because people will just check with the boss about the validity of the rumor.

When trust is high, the communication process is efficient, as leaders freely share valuable insights about business conditions and strategy. In low trust organizations, rumors and gossip zap around the organization like laser beams in a hall of mirrors. Before long, leaders are blinded with problems coming from every direction. Trying to control the rumors takes energy away from the mission and strategy. Building high trust is not the subject of this article. I have written extensively on how to build trust elsewhere, and there are numerous other authors who write about it.

Rumors generate spontaneously

Just as a fire can be kindled spontaneously, so rumors and gossip can develop without any apparent external influence. I believe it is part of the human condition to speculate on what might happen. This tendency is greatly enhanced in a culture of low respect. Often it is a void of timely communication that causes a rumor to start.

Nature hates a vacuum. If you have a bare spot in the lawn, nature will fill it in quickly, usually with weeds. If you take a pail of water out of a pond, nature will fill it in immediately so no “hole” exists in the surface. We can hear the sound of air rushing into a coffee can when the opener first compromises the vacuum. So it is also with people. When there is a vacuum of credible information, people fill in the situation with information of their own invention – usually “weeds.”

Rumors wick energy away from critical work

Dealing with the reality and consequences of gossip is a significant tax that is paid by organizations that have a culture which breeds false information. My swimming pool is cloudy now because I did not maintain an environment inhospitable to algae. Now I must invest in pounds of expensive chemicals and do extra work that would not have been necessary if I had exercised the right ounces of prevention a few weeks ago.

Seven tips for leaders to reduce the impact of rumors:

1. Intervene quickly when there is a rumor and provide solid, believable information about what is really going to happen. It is best to have this intervention before the rumor even starts, but it is essential to nip the problem as soon as it is detected.

2. Coach the worst offenders to stop. Usually it is not hard to tell the 2-3 people in a group who like to stir up trouble. They are easy to spot in the break room. Take these people aside and ask them to tone down the speculation. One interesting way to mitigate a group of gossipers is to go and sit at the lunch table with them. This may feel uncomfortable at first, but it can be very helpful at detecting rumors early. Just as in fighting a disease, the sooner some treatment can be applied, the easier the problem is to control.

3. Double the communication in times of uncertainty. There are times when the genesis of a rumor is easy to predict. Suppose all the top managers have a long closed-door meeting with the shades pulled. People are going to wonder what is being discussed. Suppose the financial performance indicates that continuing on the present path is impossible. What if there are strange people walking around the shop floor with tape measures? There could be a consultant going around asking all kinds of probing questions. All these things, and numerous others, are bound to have people start speculating. When this happens, smart leaders get out on the shop floor to interface more with the people. Unfortunately, when there are unusual circumstances, most managers like to hide in their offices or in meetings to avoid having to deal with pointed questions. That is exactly the opposite of the most helpful suggestion.

4. Find multiple ways to communicate the truth. People need to hear something more than once to start believing it. According to the Edelman Trust Barometer for 2011, nearly 60% of people indicate they need to hear organizational news (good or bad) at least three to five times before they believe it.

5. Reinforce open dialog. If people are praised rather than punished for speaking out when there is a disconnect, they will do more of it. That mechanism is a short circuit to the rumor mill. It also helps build the trust level, which is the best way to subdue the rumor agents.

6. Model a no-gossip policy. People pick up on the tactics of a leader and mimic them on the shop floor. If the leader is prone to sending out juicy bits of unsubstantiated speculation, then others in the organization will be encouraged to do the same thing. Conversely, if a leader refuses to discuss information that is potentially incorrect, then it models the kind of self control that will be picked up by at least some people.

7. Extinguish gossip behavior. This may mean breaking up a clique of busy-bodies or at least adding some new objective blood into the mix. It might mean having a “no BS” policy for the entire team.

In today’s climate, it is essential to mitigate if not eliminate the impact of rumors and gossip in the workplace. It takes a strong and vigilant leader to do this well, but it has potentially huge benefits to the organization.


Blind CEOs

April 3, 2011

In my consulting work, I am often called in by senior executives (CEO, COO, or VPHR) to help them improve trust within the organization. The conversation usually starts out with some form of description of a dysfunctional organization at the shop floor level. Often the lower level managers and supervisors are singled out as the culprits, and the top officers are asking me to come in and “fix them.”

This is often a dilemma for me because if I say something like “have you considered what your contribution is to the problem,” I find myself out in the street on my butt. If I do take the challenge to go in and fix the lower ranks, it is inevitable that these lower managers will tell me that the main source of the problem is the senior level. This article shines a light on the problem of CEOs (and other top leaders) being blind to their personal contribution to a toxic environment. I will offer some ideas on the cause and several antidotes that can be tried to achieve a more balanced, and hence more effective approach to reducing organizational problems.

The CEO is ultimately responsible for everything that happens in an organization, but there is often great frustration because, while the CEO has set out a vision and tries to communicate it often, the rank and file keep accusing her of not communicating well. Several studies have revealed that employees most often state “lack of communication” as either the number one or number two reason for employee dissatisfaction (Wiedmer, 2009). This is extremely frustrating to many CEOs, because they are sincerely working hard to communicate every day. Given a choice between their own defective “mouth,” and the employees’ defective “ears,” most CEOs would rather focus blame on the employees.

In many cases, the root cause of the frustration is neither defective outgoing communication nor listening prowess. It is a lack of trust. There is a cultural schism between organizational levels that is based more on fear than on lack of communication. Workers do not often verbalize the fear because, well, they are afraid. So the issues get reported as communication problems.

CEOs are blind because they understand their own objectives clearly and are fully justified internally for every action they take. Reason: it is next to impossible for a sane person to take an action different from what he or she believes is the best one at the moment. If there was a better choice, that would be the one selected. So the CEO is doing the “right” thing in nearly all cases in his or her own opinion. If people interpret the CEOs actions as inconsistent with the values, then they must be wrong.

Another cause of CEO blindness is lack of Emotional Intelligence. Daniel Goleman(1997) described a phenomenon where individuals with low EI struggle because they have a blind spot and cannot see themselves as others do. A person with low EI will believe the problem exists with other people and not be aware at all of his or her own contribution to problems. One way to begin to see is to get some formal training in Emotional Intelligence.

What are some of the other ways a CEO, or other top officer, can begin to see his or her contribution to organizational problems more clearly?

Become a level 5 Leader - as described by Jim Collins (2001). Get some coaching on humility and try to begin using the “window/mirror” analogy. This is where a leader looks out the window at others in the organization when things are going well, but looks in the mirror at herself when there are problems.

Become a mentor - Seek out several informal leaders in the organization and begin to mentor them. The process of building trust with strong underlings will allow more flow of critical information about when the leader is sending mixed or incorrect signals. It is important to listen to these individuals when they give input. When the person giving input is candid, it is important that he is made to feel glad he brought up the issue. Many leaders punish people who bring up inconsistencies, which becomes a huge trust buster.

Do more “management by walking around” – This may seem awkward at first because the CEO may prefer the security and isolation of the ivory tower. That is one hallmark of the problem. Too many meetings and lunches in the Executive Dining Room give rise to insulation that renders the top executive insensitive to organizational heat.

Conduct a 360 Degree Leadership Evaluation - A periodic measure of high level leadership skills is one way to prevent a top leader from kidding himself. There are numerous instruments to accomplish this. Personally, I found the surveys to be similar and missed some of the more important aspects of true leadership. In frustration, I wrote my own assessment for top leaders. It is available at www.leadergrow.com/leadership-assessment. Doing an assessment is important, but taking the data seriously and creating a plan from the information is crucial.

Get a good coach - Every leader needs a coach to help prevent myopic thinking. Seek out a trusted advisor for a long term relationship that is candid and challenging. Coaching sessions can be efficient by doing them after hours on the phone, or by using SKYPE technology.

Develop a leadership study group - A leader can grow personally in parallel with underlings by investing some time studying the inspirational writings and video work of top leadership authors or benchmarking leaders from other organizations. There are literally thousands of resources already available that can both inspire and challenge any group. These investments are very low cost, and all that is required is to read the books and carve out some discussion time with direct reports in a group setting. Many leaders prefer the “lunch and learn” sessions. Some leaders work with a skilled facilitator to keep things on track; other leaders prefer to proceed on their own without outside assistance. If face time is impractical due to travel, that does not prevent an online discussion on leadership concepts from literature.

Subscribe to some Leadership LinkedIn Groups - There are dozens of excellent leadership groups on LinkedIn. These groups can have thousands or tens of thousands of leaders who can benchmark each other and help resolve typical problems. There are also numerous local and national organizations on leadership development that can provide provocative ideas for growth.

These are just a few ideas that can broaden the view of a top executive. Becoming less blind has the wonderful effect of helping a leader become more effective over time. I believe it is incumbent on all leaders to have a personal development plan and to give it a high priority in terms of effort and budget. Seeking to constantly grow as a leader is truly important, and growing other leaders should be the highest calling for any leader.


Three Tricky Questions About Trust

March 27, 2011

In my leadership classes, I often like to pose three challenging questions about the nature of trust. As people grapple with the questions, it helps them sort out for themselves a deeper meaning of the words and how they might be applied in their own world. The three questions are:

What is the relationship between trust and vulnerability?
• Can you trust someone you fear?
• Can you respect someone you do not trust, and can you trust someone you do not respect?

I have spent a lot of time bouncing these questions around in my head. I am not convinced that I have found the correct answers (or even that correct answers exist). I have had to clarify in my own mind the exact meanings of the words trust, vulnerability, fear, and respect.

Before you read this article further, stop here and ponder the three questions for yourself. See if you can come to some answers that might be operational for you.

Thinking about these concepts, makes them become more powerful for us. I urge you to pose the three questions (without giving your own answers) to people in your work group. Then have a quality discussion about the possible answers. You will find it is a refreshing and deep conversation to have.

Here are my answers (subject to change in the future as I grow in understanding):

1. What is the relationship between trust and vulnerability?

Trust implies vulnerability. When you trust another person, there is always a chance that the person will disappoint you. Ironically, it is the extension of your trust that drives a reciprocal enhancement of the other person’s trust in you. If you are a leader and you want people in your organization to trust you more, one way to achieve that is to show more trust in them. That is a very challenging concept for many managers and leaders. They sincerely want to gain more trust, but find it hard to extend higher trust to others. As Abraham Lincoln once said, “It is better to trust and be disappointed every once in a while than to not trust and be miserable all the time.”

2. Can you trust someone you fear?

Fear and trust are nearly opposites. I believe trust cannot kindle in an organization when there is fear, so one way to gain more trust is to create an environment with less fear. In the vast majority of cases, trust and lack of fear go together. The question I posed is whether trust and fear can ever exist at the same time. I think it is possible to trust someone you fear. That thought is derived from how I define trust.

My favorite definition is that if I trust you, I believe you will always do what you believe is in my best interest – even if I don’t appreciate it at the time. Based on that logic, I can trust someone even if I am afraid of what she might do as long as I believe she is acting in my best interest.

For example, I may be afraid of my boss because I believe she is going to give me a demotion and suggest I get some training on how to get along with people better. I am afraid of her because of the action she will take, while on some level I am trusting her to do what she believes is right for me.

Let’s look at another example. Suppose your supervisor is a bully who yells at people when they do not do things to his standards. You do not appreciate the abuse and are fearful every time you interact with him. You do trust him because he has kept the company afloat during some difficult times and has never missed a payroll, but you do not like his tactics.

3. Can you respect someone you do not trust & can you trust someone you do not respect?

This one gets pretty complicated. In most situations trust and respect go hand in hand. That is easy to explain and understand. But is it possible to conjure up a situation where you can respect someone you do not yet trust? Sure, we do this all the time. We respect people for the things they have achieved or the position they have reached. We respect many people we have not even met. For example, I respect Nelson Mandela, but I have no basis yet to trust him, even though I have a predisposition to trust him based on his reputation.

Another example is a new boss. I respect her for the position and the ability to hold a job that has the power to offer me employment. I probably do not trust her immediately. I will wait to see if my respect forms the foundation on which trust grows based on her actions over time.

If someone has let me down in the past, and I have lost respect for that person, then there is no basis for trust at all. This goes to the second part of the question: Can you trust someone you do not respect?

I find it difficult to think of a single example where I can trust someone that I do not respect. That is because respect is the basis on which trust is built. If I do not respect an individual, I believe it is impossible for me to trust her. Therefore, respect becomes an enabler of trust, and trust is the higher order phenomenon. You first have to respect a person, then go to work on building trust.

People use the words trust, fear, respect, and vulnerability freely every day. It is rare that they stop and think about the relationships between the concepts. Thinking about and discussing these ideas ensures that communication has a common ground for understanding, so take some time in your work group to wrestle with these questions. I welcome dissenting opinions on my thoughts here because I am eager to learn other ways of thinking about trust.


10 Tips to Improve Temporary Assignments

February 13, 2011

Organizations use temporary assignments for a variety of reasons. These assignments are usually loosely controlled activities of convenience for the individual, the boss, the organization, the family, or all of the above. Sometimes temporary assignments are for a specific project, such as to serve on a transition or integration team during a merger or acquisition.

Many of the most respected organizations use temporary assignments as a way to enhance the skills of an individual or to test the person in different ways prior to a promotion to a higher level. If a person is truly on a fast track and being seasoned by some temporary assignments, it is imperative that he or she be told this information. That will serve as a great source of motivation and fortitude to endure the hassles.

Temporary assignments can be delightful opportunities to pick up new knowledge and to shine in a different way that has more exposure than the status quo. As all businesses become more global, temporary assignments give rising executives a convenient way to become more sensitive to cultural differences. Not all temporary assignments involve relocation; they can just be a transient change in function.

In a merger or acquisition process, there are often numerous temporary assignments because, by definition, conditions are changing dramatically. It is important to have some people pulled out of the daily business decisions to focus on the integration effort. In the steady state, these design and policy-making positions will no longer exist, so during the transition there will be numerous people in temporary slots.

Note, I am not referring to “temporary” or “contract” jobs, which are often used by organizations to reduce costs due to lower benefits. I am focusing on permanently employed professionals who have a defined position but are given different duties for some short period of time, usually less than 2 years.
The science of making temporary assignments work well is rather eclectic, and the track record of success is spotty. This paper deals with some of the problems that can occur and several ideas that can help improve the probability of success.

1. Poorly defined position - This often occurs when the reason for the temporary assignment is done for convenience. The person needs to be moved in order to eliminate some issue or to provide a slot for another individual. The assignment is drawn up hastily, often without much documentation of what this person will actually do. The focus is on getting the person moved quickly. The cure is to take the time to consider at least a partial list of duties that will be transferred with the individual. Make the assignment one that includes a real challenge, along with the authority to make professional decisions that help the organization.

2. Inadequate facilities - Many temporary assignments require people to perform in ad hoc or formal project teams. Finding a central location with the proper facilities in which to do the work is a typical challenge. For some period of time, individuals will have to work out of hotel rooms or sparsely-equipped community gathering places. One obvious alternative is to rent fully equipped and furnished office space from a real estate vendor whose business is providing flexible and convenient housing for professionals on the move. Another potential source of facilities is the real estate listings. Often there are buildings that are being underutilized due to bankruptcies or other discontinuities. The owner may be happy to make some low cost office space available rather than have a location atrophy while waiting for a buyer.

3. Inconvenient location - In most cases, people chose their domicile location to allow a reasonable balance of work function and lost time due to the daily commute. If a temporary assignment changes the pattern significantly, it can present a real hardship. Since, by definition, a temporary assignment has an end point, it is not likely the individual will go through a change of residence, and instead will choose to endure the hassle of a much longer commute. Often the need requires an individual to live in a different city and fly home on weekends for months on end. Sometimes it is possible to arrange temporary housing for the person in a convenient location to the job that allows the entire family to move in yet still maintain the original residence for the return path. This is a typical scenario for expatriates. The downside is that the vacant home needs to be made secure while unused, which can get expensive.

4. Lack of Authority - Since the roles of a temporary assignment are transitory by definition, individuals often feel a lack of authority at a time when they are forced to assume greater responsibility. They can see all the work and the confusion of carving out a niche of credibility, but they have little formal purchasing power to make their decisions stick. If individuals do not like or are threatened by the changes represented by the person in a temporary assignment (which is often the case), then it is possible to make the assigned person miserable through any number of ploys. Some people will get cynical and drag their feet, others will take a passive aggressive attitude, still others will undermine the individual through rumor or other hostile means. All of these methods can be like a Chinese water torture for an executive who is already under immense pressure. The antidote here is to give decision rights to the individual on the assignment and back up this person’s decisions and actions publicly.

5. Bad Personal Chemistry - An individual doing a temporary assignment is often entering a society with little knowledge of the people, customs, and culture. The reason for this person coming in may not have been well explained, and the individual is forced to establish new relationships from a position of distrust. That may get things off to a rocky start and require extra effort to achieve a good social balance. The antidote here is simple. The person arranging for a temporary assignment owes the person being moved a good introduction to the new group that includes an adequate rationale and an expectation of fair play.

6. Sense of futility - A person in a temporary assignment can become depressed simply due to a lack of foundation. The work being performed is difficult and seemingly unappreciated. Not having daily interface with former peers at the central office gives one a lonely feeling of isolation. If the assignment is working on a merger transition team, there is the constant pressure of who will be the survivors on the ultimate team. Not being in close physical proximity to the top decision makers on a daily basis can lead to additional anxiety that the person might be overlooked. In this situation, top managers need to assure the individual that it is precisely due to this person’s worth to the organization that he or she was picked to help design the integration process. There will be a good job at the end of the ordeal. Actually, people on the integration team have a natural advantage because they help invent the structure and rules for the merged entity. It is the people left behind to run the ongoing business who have the greater jeopardy once the musical chairs game comes to an end.

7. Burn out - When temporary assignments are for the purpose of designing details of a merger or acquisition, the technical detail and amount of work can be overwhelming. Transition teams are usually kept lean because, during the integration, both of the former businesses need to keep operating at top efficiency as well. There are just not enough resources to cover everything, so both the ongoing business resources and the integration team are forced to stretch to the limit. It is easier for the ongoing business to stretch because some people from lower levels can step up to temporary management positions to cover. For the transition team, life is more difficult. There are literally thousands of details to consider, and many mutual processes that need to be invented. The work is endless, critical, urgent, and highly emotional in nature. That, coupled with the individual living or working out of temporary housing, causes many people in these assignments to burn out, have health problems, or get fed up and leave. For this reason, senior managers need to provide some modicum of work-life balance or “R&R breaks.” One observation is that people on the edge of total burn out often do not realize their peril. One must consider the ongoing health and welfare of each person serving on a transition team.

8. Guilt or sense of punishment - Some individuals will over-analyze the nature of a temporary move. They may feel a sense of failure; after all, other people were not moved out. They wonder if this is a signal from top management that there is a serious issue or some chemistry problem with the senior people. The individual may feel he or she is being punished for being too aggressive, outspoken, or some other interpersonal skill shortage. If there is a suspicion of this flavor in the body language, it will seriously undermine the motivation of the moved individual to do a good job. To prevent unwarranted worry, top managers need to be transparent and share the true reason for a temporary assignment. If there are issues, then the individual is due an explanation and a chance to mitigate the damage to his or her reputation before being moved out.

9. Squishy Return Arrangements - It is common for a person on a temporary assignment to have no visibility to his or her return path. Will there be a good job at the end of the assignment? When will the assignment end? Was this little adventure good or bad for the person’s ultimate career? It can be a lonely and scary situation for a good performer to find him or herself in a remote site with little connection to the home office and no concrete way back home. A simple fix is to have frequent communications with the remote individual to assure him or her that the temporary service is appreciated and a return path is not going to be forgotten. It is easy for managers to get embroiled in the urgent matters of daily decisions and neglect individuals in remote areas who may be feeling insecure about their future.

10. The pasture - Unfortunately, some groups use a series of temporary assignments to encourage an under-performing individual to leave the organization. The jobs have marginal value, yet keeping the person on organizational life support seems kinder than pulling the plug. People who are being led out to pasture are usually well aware of the intent. Many upper managers hope it will cause the person to quit and leave, unfortunately in a lot of cases it causes the person to quit and stay. Here again, the antidote is candor and transparency. Let the individual know the truth so he or she can make appropriate choices rather than guess.

These are just 10 of the common issues with temporary assignments and how upper management can reduce the stress and pain having to do with them. Properly managed, temporary assignments can be invigorating and helpful to both the individual and the organization. If done poorly or without care for the individual, they can be a real problem.


Front Line Leaders in a Merger

January 22, 2011

I have been studying the impact of mergers or acquisitions on various stakeholders within organizations. It is impossible to state the impact on everyone in a particular organizational level because of situational and personal differences. It is, however, helpful to think through what a typical person in one level is dealing with even though the exact forces will be somewhat different in each case and perhaps vastly different in outlier circumstances. This article focuses on issues for the first level of supervision in an organization during a merger or acquisition.

In some cases, these leaders are called “group leaders” or “squad leaders;” in others, they are referred to as “supervisors.” There are probably many other names, but for the remainder of this article I will use the word “supervisor.” The common thread is that these people operate at the critical and delicate junction between management layers and workers on the shop floor.

Depending on the type of work being done, these individuals come from a variety of backgrounds. The most typical history is that the supervisor was once a shop floor person who did very well on the job over a long period of time. Eventually this individual was tapped to do the work of supervisor when an opportunity arose.

Another common trait of supervisors is that they are often put in the job with little training. Reason: They already have deep process knowledge and have shown a natural tendency toward informal leadership, so they are given the responsibility with little or no formal leadership training. In most cases it is their excellence at doing the lower level jobs and their process knowledge that enabled their promotion to supervision in the first place.

The attitudes of supervisors during a merger or acquisition are critical to how the shop floor people will react to the change. If supervisors model a cooperative and adventurous spirit and keep looking for the good, it can really help people see that positive outcomes are possible. If the supervisors are rolling their eyes and visibly displaying their own fears, then it is going to be picked up and amplified by people on the shop floor.

In a merger or acquisition situation, the shop floor processes are subject to combinations or modifications in order to accommodate the changing nature of the business. This could be threatening to supervisors, since their license to lead is their familiarity with the work rather than their deep leadership skills. Changing work means their platform to lead has been upset with little warning. Couple that with the inevitable push to reduce supervisory (and all non-direct) headcount, and you have an opportunity for some terrified people in these roles.

I believe the best approach for helping supervisors adapt to the new operating procedures is to have them work intensely with the shop floor people to invent the new combined processes. The involvement will put them in a natural leadership role during a time of significant chaos, which is precisely when a leader’s skill and talent are best developed and tested.

Another way to help these people with the transition is to conduct information sessions with top management just for the supervisors. Of course, they will be part of the general data dissemination program, but their issues and concerns will have a different flavor than other levels, so it is wise to let them vent in a safe environment that is geared for supervisors. You might even want to encourage a kind of support group, because the ability to share experiences during the transition will help ease tensions.

Lastly, if there is time and money available, the transition period is a great time to do some serious leadership training for all levels. This includes the supervisors who may not have received training at the time they were elevated to their job.

A merger or acquisition is a nervous time for everyone in both organizations. Due to the unique nature of their position in the organization, first line supervisors need some special attention in order to help them and the direct workforce cope with the uncertainty and need for change.


The Synapse of Trust

December 26, 2010

Trust is the glue that holds any organization together. Trust can exist at all levels because it is fundamentally a kind of synapse between two people. In the body, the synapse enables life by transmitting electrical signals between nerve cells. A similar pattern exists within organizations, where trust facilitates quasi electrical interactions between people. Where the synapse does not happen, trust is thwarted, and fruitful interaction is blocked. This barren condition is common, and it results in people “playing games” with each other in an effort to gain political traction for their own agendas.

I visualize trust as existing in the “white spaces” between thoughts and activities. Trust enables the flow of ideas and concepts in an environment free of fear. That condition is vital to creativity in any group endeavor. One of my favorite sayings is that the absence of fear is the incubator of trust. Lack of fear is not the only condition for trust to grow, but I believe it is a necessary precursor.

The benefits of trust have been well documented by many authors and researchers. For example, Stephen M.R. Covey’s book, The Speed of Trust stresses that as trust increases costs go down and things move faster. Dennis and Michelle Reina’s book, Trust and Betrayal, shares research on the process of healing broken trust relationships. In my own books, I seek to highlight the nature of trust and how to achieve it every day.

My thesis is that the heart of building trust is making people feel safe enough to share uncomfortable thoughts without fear of retribution. This atmosphere is accomplished when leaders praise people for being honest and open, even when the message is difficult to hear. I call this technique, “reinforcing candor,” and I believe it is one important way leaders build trust.

Warren Bennis is a true master of leadership and trust. He has written numerous insightful books on the importance of trust and how to help it grow. In, On Becoming a Leader, Bennis wrote, “It became clear that the ability to inspire trust, not charisma, is what enables leaders to recruit others to a cause.” In a recent article for Leadership Excellence Magazine, Bennis recalls the lesson given by Jim Burke, CEO of Johnson & Johnson, who, in 1982, boldly recalled $100 million of Tylenol because some tainted pills had been discovered. His candor by personally going on national television to announce the recall was unprecedented, and it is at least partly responsible for saving the entire brand equity.

Candor is not always a pleasant experience because the truth is sometimes repulsive to behold. Individual differences allow one person to think a situation is perfectly acceptable while another individual may see it as intolerable. Revealing the truth about an issue leaves one vulnerable to scorn if there is a disconnect with the perceptions of another. The ability to withstand differences of perspective and still maintain respect is what makes trust so precious. The synapse of real trust is enabled by honesty and candor. In the void between souls, these quasi electrical connections allow a strong bond of mutual care and support.

Raw candor is not always the best approach, as we must apply it with judgment, tact, and care. We all know situations where it is wise to avoid blurting out our unvarnished thoughts. Within an organization, our reactions to activities or situations begin as private thoughts. They are not malicious or offensive; they are simply our beliefs. The ability to share this information with leaders in a constructive dialog is important.

If we feel stifled out of fear of retribution, then our private information will remain hidden. The withheld information is lost to the organization, and we suffer frustration and loss of morale by feeling muted. Conversely, if we know it is safe to express our thoughts in a mature and helpful way and that leaders will listen, we feel more attachment to our work, and the organization benefits from our viewpoint. It is up to the leaders to enable this flow of information through the behavior of reinforcing candor. Further, it is essential that leaders hear and understand the input and be willing to consider it seriously through dialog and actions.

We must teach leaders the power of this fundamental law: without trust, little real progress is made in any society. Candor is the enabler of trust. Leaders need to embrace and reinforce candor as much as possible. This behavior is not easy, as it is much more comfortable to become defensive or aggressive when facing a contrary opinion. The best leaders make people glad when they bring up difficult discussions because it enables the synapse of trust to flow.


Narcissist Mergers

November 28, 2010

In any merger or acquisition, the characteristics of the top leaders in both organizations heavily impact the resulting merged culture. The sad truth is that in many mergers, one or both of the top players are narcissists. What it means is that the entire process from twinkle-in-the-eye to a fully integrated steady state environment will require people to “work around” the problems created at the top.

Narcissism is the personality trait of egotism, vanity, conceit, or simple selfishness. Applied to a social group, it is sometimes used to denote elitism or an indifference to the plight of others. The name “narcissism” was coined by Freud after Narcissus, who in Greek Mythology was a pathologically self-absorbed young man who fell in love with his own reflection in a pool (Wikipedia). Narcissists have a distorted view of the world around them and see themselves as the center of the universe.

Merging organizations requires a tremendous amount of common sense and sensitivity to allow the feelings and needs of both former separate groups to see themselves operating effectively as a single unit. If one or both of the top leaders have narcissistic tendencies, common sense and sensitivity are not in the lexicon. The boss acts like a steamroller to flatten the ideas or creative suggestions of the impacted groups. The way is clear, and woe be to anybody who cannot catch the vision of the top gun. In any merger, we have two top leaders, and the dynamics of their relationship impacts the entire culture whether they are narcissists or not.

Of course, narcissism is a matter of degree. Some people have only slightly enlarged egos, while others have a major case of it. I know one individual who is an extreme narcissist. He recognizes these traits in himself, but he sees no impetus to change. Why should he? He is rich and has the life style he wants. Life is good for him, and his brash bullying behavior is part of what got him to his pinnacle of perfection. He can spend $2500 on a suit and not worry about it. He is sure that everyone is interested in his whereabouts at any moment in time. He can command a press conference any time he wants it. He is aware that he rubs people the wrong way, but it does not matter in the least to him. So why change?

One reason to change is that he is about to merge with another organization that may be run by an equally dysfunctional individual. In this case, it is best to issue everyone in both organizations flak jackets and give everyone lessons in how to write a good resume. They are going to need it soon. The progression is inevitable: it leads to mutually assured destruction.

Each “camp” will talk a good game of integration, but the battle will rage in the offices and hallways of both organizations until one leader emerges victorious and the vanquished individual slinks off to lick wounds and plot a comeback in a different fiefdom. If one narcissist and one more rational manager are paired up, then the dynamic is different. Still there will be a war, and the victor might be either individual depending on the circumstances and the strength and skill of each person. Whichever individual wins the most power will prevail, and the merger will be more of an acquisition where the victors devour the spoils of battle until there is little left of the losing culture.

If all this sounds depressing, it is. Unfortunately there is no good antidote to this condition unless and until the narcissists are made aware that they are operating at cross purposes to their long term best interest and the interest of the organization. This awakening is often the result of a total failure of the merger coupled with the ouster of the offending leader or leaders. Of course by that time, colossal damage to the business has occurred, and all that can be done is some kind of salvage operation to disposition the remains.

A different, but risky, outcome is for people in the organization to see the warning signs and conduct a kind of coup. Granted, this is rarely done, but I have seen it happen where a top manager was being a total bully until one brave individual closed the office door, pointed a finger at his nose and said, “Just who do you think you are? You have no right to talk to people like that. The only difference between you and God is that God does not think He is you.” That was a significant emotional event for the leader, and it actually worked to wake up the man. After that, he was much less of a bully.

The individual calling out the narcissist boss in the above example took a huge risk. In many cases, candor like that would be immediately followed by a pink slip. Before taking such a risk, one would have to be convinced there is no other way out and have alternate plans in place in case the input is rejected along with the individual. A less dramatic idea is to suggest some form of group learning, such as a lunch hour book review process, or diagonal-slice improvement team. Get the boss to not only allow such growth but be first to suggest a book to review. Reason: if the boss has first dibs at a book, it will be one of his or her favorites. This will have the boss ease into a mode of group growth with some degree of safety.

Another idea associated with weekly growth meetings is to have a “buddy” system where individuals pair up for feedback on the material read for that week. The idea is to have a “safe” environment for both individuals. The pledge ahead of time is that coaching coming from a buddy, regardless of the hierarchy position, will cause no retaliation. Once the boss has taken the pledge publicly, it is harder to decapitate the buddy for being candid.

A third idea is to bring in some help to teach the leadership team how to go about building trust during the merger. It is important to not single out one or two offending managers who need remedial centering. The entire team needs to consider behavioral changes that will lead to greater levels of trust in all layers. A skilled facilitator can help the group move to a different place, and that may include the ability to be more candid with the narcissist in safety. The reason an outsider works is because the individuals responsible for carrying out the merger are the ones responsible for the low trust situation. An outsider can be more objective and bring in Organization Development tools that can soften the silo walls and help people see themselves more accurately.

It is fascinating to watch the dynamics of mergers and how they unfold over time. If you are inside the merged organization, it can be frightening. The real scare for the organization is that while these power games are being played, the customer focus and other competitive advantages are being compromised daily, which may prove fatal to the business. The best advice is to assess the power situation at the top before the merger and create some kind of support system so the leaders really want to work in a cooperative spirit. If they model integration and self sacrifice from the first day, it is possible for people within both groups to pick up the integrated vision.


Leading Without Bullying

November 21, 2010

As I was having breakfast today, I was gazing out the window watching some robins chase each other around the back yard. I started thinking of the various animal species and the fact that in every group of animals, a certain amount of bullying behavior goes on. It is a “survival of the fittest” world in the animal kingdom. Maybe that is why we humans often exhibit some form of bullying behavior in order to get our way.

Bullying has become a key concept in our society. We see forms of it in every area from the school yard to Congress, from the boardroom to the barroom. We universally abhor the behavior in school kids, but yet we often see it practiced unchallenged as adults.

We know the incredible destructive nature of bullying because all of us have been bullied at some point in our lives, and we know it does not feel good. We know it leads to suicide in rare cases, especially in children, because they do not know how to cope with the powerless feeling of being bullied. They would simply rather die.

It is also true that each one of us has been guilty of bullying another person at some point. If you wish to deny that, you need to think harder. Some of us have played the role of the bully more than others. Some managers have it down to a fine art. Unfortunately, people in power positions have a greater temptation to use bullying because it is a way to obtain compliance. The problem is that, in organizations, mere compliance is not going to get the job done.

Organizational bullying is not confined to verbal abuse or strong body language. It also occurs when headstrong managers become so fixated on their own agenda that it renders them effectively deaf to the ideas or concerns of others. They become like a steamroller and push their agenda with little regard for what others think. In this area, there is a fine line between being a passionate, driving leader who really believes and advocates for the goal versus one who is willing to hear and consider alternate points of view.

While we are mammals, we have a more developed brain and greater power to reason than lesser species. If we use that power, we should realize that bullying behavior usually leads to the opposite of what we are trying to achieve. It may seem like a convenient expedient, but it does not work well in the long run.

If you are an elk, you are only thinking of the situation at hand and reacting to a threat to your power or position. You are not thinking longer term about relationships and possible future alliances, nor do you care how your behaviors might inspire other elk to perform at their best. The aptitude to plan and care is what separates man from the animal world.

Applying this logic in an organization is pretty simple. Managers who bully their way to get people to do their bidding are actually building up resentment and hostility. While this may produce short term compliance, it works against objectives long term. By taking a kinder approach, managers can achieve more consistent results over the long haul and obtain full cooperation from people rather than simple compliance.

Here are ten tips to reduce the tendency to bully other people:

1. Ask if you would want to be treated this way - Simply apply the Golden Rule.

2. Observe the reaction and body language in other people - If they cower or retreat when you bark out commands, you are coming on too strong.

3. Be sensitive to feedback - It takes courage to listen when someone tells you that you are being a bully. Ask for that feedback, and listen when it is given.

4. Speak more softly and slowly - Yelling at people makes them feel bullied even if that is not your intention. When you get excited, lower rather than raise your voice.

5. Ask for opinions often - Managers who seek knowledge as opposed to impressing their brilliance or agenda on others have less tendency to be bullies.

6. Think before speaking - Ask yourself if this is the way to gain real commitment or just temporary compliance. Is it good for the culture?

7. Reduce the number of absolutes you use - Saying “You never do anything right” cannot possibly be true. Soften absolutes to allow for some reason.

8. Listen more and talk less - When you are shouting at people you cannot possibly hear their rationale or their point of view. Hear people out; do not interrupt them.

9. Don’t attack or abuse the weak - Just because you know an individual is too insecure to fight back is no reason to run over him or her. It only reveals your own weakness.

10. Write your own epitaph - Regarding your relationships with people close to you, how would you like to be remembered after you are gone?

My breakfast observation for today was that animals have a hard time following the Golden Rule, and there is a bully in every group. We humans have the power to actually modify our behavior to think more strategically and do things that are not only right for now, but right for the long term. Caring for people creates a culture of trust that is sustainable.


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