Trust Keeps Leaders off the Slippery Slope

August 29, 2010

Great leaders have the ability to build a culture of high trust. They consistently work to nurture an environment where people know it is safe to bring up difficult topics because they will be rewarded for doing so. This atmosphere is hard to find in most organizations, but where it does exist, the entity has numerous sustainable competitive advantages. Let’s examine ten of the more obvious ones:

1. Lower risk of ethical debacles – When people know they will be rewarded for speaking their truth, a remarkable thing occurs. They will tell you if an action is not the right thing to be doing. You may be saying “we would never be guilty of doing anything unethical.” Well, most likely you would be wrong. Reason: The number of potentially unethical activities that are on the margin are legion. Any leader will unintentionally step over the ethical line from time to time and not even realize he or she is doing it. That is how most ethical messes, like Enron, get started. At first, it might be just a cosmetic, and perfectly legal, change in reporting transactions to improve clarity. Then, if it is OK to do that today, tomorrow we can do a little more. The day after that someone else is involved, and we slowly but surely head in a direction where everyone would agree we are in an ethical quagmire. It may have started out innocently, but in the end it was clearly illegal. In a culture of high trust, all employees are the watchdogs who let leaders know if they are in danger of heading toward eventual problems, long before anything illegal or dumb has transpired. In high trust organizations, whistleblowers are a blessing rather than a problem.

2. Higher productivity – It is pretty simple, really; turned-on people produce more. Because there is less bickering and selfishness in high trust groups, people tend to pay attention to the true mission and goals. They motivate themselves to do excellent quality work rather than what we see in most organizations where management is constantly trying to figure out more attractive carrots to dangle before workers in a desperate, often pathetic, attempt to “motivate them.”

3. Lower costs – This occurs because people are engaged in the business rather than in outdoing each other. Stephen M.R. Covey, in his book The Speed of Trust, highlights that when trust is high costs go down because speed goes up. It is axiomatic. If something can be accomplished faster, it will take fewer resources of all kinds, so it will be provided at lower cost.

4. Less conflict – The most significant sources of conflict in any workplace are the little things that people do which annoy one another. One of my favorite behavioral rules for teams is “We will remember that we are all adults and try to act that way most of the time.” Low trust encourages people to squabble with each other, often acting like children. In high trust environments, there are still petty differences, but they are usually resolved by open dialog long before a public food fight begins.

5. Focus on the vision – Trust lets groups work side by side in harmony, free to focus on the critical vision rather than build fences of doubt or fear. When trust is low, people focus on the negative side of everything and spend much time trying to protect their parochial interests. Silo thinking is the result. Actually, this is a good test for the level of trust in an organization. Just keep track of the ratio of negative to positive statements you hear in an average day. If the ratio is over 50% negative ( for whatever reason) you can be sure the environment is one of low trust.

6. Trust is evident to customers – When people walk into a business where there is low trust, they get a creepy feeling almost instantly. Human beings are quick to pick up small clues in the body language or tone of voice of the people serving them. People instinctively seek to do more business with an outfit that has high trust.

7. Focus on development of people – High trust organizations spend more energy developing people because it breeds satisfaction and is just smart business. Learning organizations with great bench strength have lower turnover and more dedicated employees. Low trust groups are so consumed with stamping out problems of their own making there is little time or energy to put into developing people.

8. Improved communication – In employee satisfaction surveys, the issue of communication is habitually mentioned as the most significant problem. Reason: In low trust environments, communication is often viewed as manipulative. People sense a degree of spin or even lies, and the leaders lose credibility. There is communication in low trust groups, but most of it is from the “back channel” of rumors and gossip. In high trust groups, communication is credible and believable. The news may not always be good, but people respect their leaders for telling them the truth.

9. Better reinforcement – When leaders in high trust groups reinforce the workers, it feels good to them. Whatever form it takes, (verbal praise, special recognition awards, small bonuses, theater tickets, parties, etc.) people appreciate the sincere effort to recognize great performance. When trust is low, efforts to reinforce workers are often met with skepticism. Reason: People are used to being manipulated, so the reinforcement appears to be part of a ploy to squeeze the last drop of productivity out of an overworked group of people.

10. More efficient problem solving – When trust is low, solving a problem is like wrestling an octopus. As you work on one part of the problem, another tentacle having to do with personal interaction starts winding around your neck. In high trust groups, solving problems is efficient because the only thing to resolve is the problem itself, not a myriad of other gremlins hiding under the surface.

These are just ten ways a high trust organization has a huge advantage over a group with low trust. There are probably dozens of other advantages one could name. The point is that if you are running or involved with an organization of low trust, you cannot possibly hope to compete long term. Seek to build trust and maintain it in every action every day. The payoff is huge.


Keep Values Simple

August 15, 2010

Simple Values

Few people would doubt the impact of a good set of values for any organization. Values provide a bedrock of beliefs on which leaders build the culture for their group. The true power of values lies in having everyone in the organization not only understand them but live them every day. That is why I believe it is a mistake to make the values too complex.

Some leaders get enamored by the idea of values and create a set of complex rules that would take a rocket scientist to remember. It is not uncommon to have a list of 20-30 values published by a leader. This sounds like a good idea on the surface; after all, the more values we have the better, right? Not so fast! If the list is cumbersome and hard to remember, then people will have a difficult time remembering them, much less following them every day.

Coach Krzyzewski of the Duke Basketball Program modeled a kind of philosophy with values that helps illustrate the power of a short memorable list. He has used the analogy of the “fist” with each finger being one powerful value that is used to create passion and unity among his teams. The fingers represent 1) Communication, 2) Trust, 3) Collective Responsibility, 4) Care, and 5) Pride. By centering all activities in relation to a powerful fist, Coach K has nurtured a consistent champion level team that has won two National Championships.

Another coach who understood the benefits of a simple philosophy of values was Lou Holtz. He took over 6 collegiate football programs in his career. He never inherited a winning team, but never failed to take that team to a Bowl Game by his second season at the latest. His values were boiled down to only three concepts: 1) Do what’s right, 2) Do the best you can, and 3) Treat others like you would like to be treated. The incredible simplicity of this philosophy made it easy to translate the passion embodied in these values into the hearts of all players. The results speak for themselves.

Simple but great values are not just for sports teams. Any organization will benefit from a memorable set of foundational concepts. My home town of Rochester, NY is blessed to be the home of Wegmans, one of the most successful chains of grocery stores in the world and a frequent top placement in the 100 best places to work in America. The current CEO, Colleen Wegman, said of their values, “We’re committed to our Who We Are Values because they set a strong foundation for us as a company – a foundation of caring about people and each other.” The Wegmans values are very simple: 1) Caring, 2) Respect, 3) High Standards, 4) Making a Difference, and 5) Empowerment.

If you are a leader in an organization, challenge your senior team to come up with a handful of powerful words that describe the essence of your core values. Keep the list of values short so everyone will remember and live them daily.

Simple Values

Leaders: Get Off Your Butts

August 8, 2010

The people in your organization who are the best teachers of leadership are not the development staff or the outside consultants. While there is a vital role for trainers and consultants, I believe it is the leaders themselves who are in the best position to train the next generation of leaders. Too often they sit in musty budget meetings or downsizing briefings all day and never get the chance to actually pick up a marker and share their passion for leadership with their employees. What a tragedy! I believe they are abdicating their responsibility, not only to their organization, but to the broader society as well.

There are many exceptions to this observation, and these leaders should be honored for their giving spirit and their foresight. They have understood the opportunity and gotten off their butt to get out and teach rather than just perform the leadership function all day, every day, as if playing a Whack-a-mole game. I will mention just three notable exceptions here for brevity, but there should be hundreds of thousands of exceptions like this, because the simple logic is so compelling.

Jack Welch got the idea a couple decades ago and built his Leadership University at Croton on Hudson. Jack was known to say that the times he felt best about his job were when he was actually in the classroom (called The Pit) teaching the next generation of GE executives how to lead. He devoted much time and energy to this effort, and it paid off huge rewards not only for the corporation but also for a whole generation of outstanding leaders who were fortunate enough to participate at GE.

Ed Betof has written a book titled “Leaders as Teachers,” in which he describes the journey to this model of excellence in the Becton Dickinson Company, a manufacturer of medical supplies and syringes. Ed was the CLO of BD working under the direction of CEO Ed Ludwig, who understood the value of having the top brass actually doing the instruction instead of relying exclusively on training professionals. For a great video describing their program you can navigate to http://www.corpu.com/leadersasteachers/

Probably the most famous and long term practitioner of the notion of having executives roll up their sleeves is Warren Bennis, who has been teaching leadership for over 60 years. As a leader himself for much of that span, Warren spent a good chunk of his time actually facilitating classes on leadership. He is currently still teaching and probably will until he drops. He noted: “The single most important thing I’ve done at USC over the past 15 years is to co-create and co-teach a course on leadership with Steve Sample (the current President of USC).”

So, if you are a highly paid executive working crazy hours doing the business of business, I humbly suggest you get off your butt and walk down the hall to where they are conducting the leadership classes for your upcoming generations of executives. Roll up your sleeves, and start sharing your philosophy of leadership. The first thing that will happen is that you will shock the suspenders off everyone in the room. Second, you will begin to realize this is a key part of your function as a leader. Third, you will come to really enjoy this activity as the high point in your day or week. You will see the immense benefits and willingly carve out time on your calendar in the future. Finally, after doing this for a while, not only will the profitability of your organization be substantially improved, but the morale of your executives will be greatly enhanced.


Improve Your E-Mail Openings

August 1, 2010

Humans have the ability to synthesize data with incredible precision. In his book, Blink, Malcolm Gladwell describes how human beings can form accurate impressions of situations and people based on just a tiny amount of data. Gladwell calls this “thin slicing,” which is the ability to sort out germane factors from a large array of data with lightning speed. Let’s look at the first few words of some example e-mail notes and see how people are likely to react to them.

• “Hi Alan” This is a friendly and neutral salutation that puts the reader in a happy place. Why? You have used the most important word in your reader’s vocabulary. You used his name along with the happy word, “Hi.” After those two words, your reader is subconsciously saying to himself, “This is going to be a nice note.”

• “Alan” Here you use his favorite word again, but without the word “Hi” or “Greetings,” your note starts out on a sober, stern, or businesslike note. Your reader is wondering whether he is going to get chewed out or get a raise.

• “So Alan” This is an alarming opening to an e-mail. The reader will instinctively cringe before even reading the third word. This is going to be rough. Either Alan has previously written something to upset you, or you have a serious question about something he has done.

• No name or greeting. Here you have lost an excellent opportunity to start your note with a polite greeting. Alan will usually not miss it on a conscious level, but he will be wary about the contents of your note until he reads further. Without the name as a courteous salutation, the first couple words will set the tone for better or worse. If you start with “Once again…” you are signaling that Alan is in trouble unless he knows you are thrilled with his most recent performance. At worst this is a trust withdrawal, and at best you have missed the opportunity for a trust deposit.

• “You dummy” There is no mistaking the tone of this greeting. Alan is going to put on his flack jacket before reading this note.

• “Bless you, Alan” This is the kind of note Alan will print out and put on his wall or take home to show his wife.

The words used to begin a note are the first “thin slice” of the tone for the entire e-mail. Make sure you get started on the right track. There is momentum when reading notes. If the reader starts out in a good frame of mind, things go more smoothly. If the opening is abrupt, curt, or is a blatant trust withdrawal, it will take a lot of honey in the rest of the note to make up for it.

It is like the difference between a conventional photograph and a hologram. If you take a photograph and cut out just a tiny piece of it, you will have only the data represented by that piece. If you cut out a tiny piece of a hologram and hold that piece up to the light, you will be able to see the entire image, only with less resolution than the larger hologram. Humans work the same way. If you have an entire note, you can study it and reveal great detail, but people can sense the body language in just a few words. The first few words of an e-mail are especially important.

Let me share an extreme example for clarity.

It is the first day of an online class. None of the students know each other yet. Allison is responding to a question about whether leaders are made or born. Here is a short section of her note:

• Allison writes: “I really do not believe there is any such thing as a natural-born leader. I believe that leadership is an acquired skill and can be improved constantly. When I was seventeen, I was promoted to shift manager. I was not a good leader to say the least.”

Another student (Roger, who has not yet exchanged notes with Allison) replied to her note as follows:

• Roger writes: “Allison wake up!!! How many seventeen-year-old kids are asked to be a manager??”

The note goes on, but for purposes of this illustration, these few words are all that is required. I believe Allison had Roger pegged after the first three words, and probably did not even read the rest of his note. If she did read it, she heavily discounted the information. To her credit, she did not take the bait and fire back a strong rebuttal. She just pretended the note never happened, which is a good strategy in a case like this.

Roger’s note was a blatant example of starting out in a way that completely alienates the other person. Usually the damage is more subtle, but the impact is similar. Here is another example of a note that begins poorly:

• “I really think you should be careful when you write, ‘people like you’ in a note. It tends to peg you as a bigot or someone who likes to put people in boxes.”

The first five words, “I really think you should,” give away the body language before the real content of the message is reached. After the opening phrase, the reader is prepared to get a lecture and reacts accordingly. Here is another version of the same message with a more constructive opening:

• “That was an insightful note. One possible upgrade is to avoid the phrase ‘people like you,’ because some people might find that offensive.”

The reader is more likely to absorb and heed the advice in the second note based on how it starts.


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